Professional Documents
Culture Documents
Management
What Is Management?
Management involves coordinating
and overseeing the work activities of
others so that their activities are
completed efficiently and effectively.
Manage Men Tactfully
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Management Defined
Management
The process of getting things done,
effectively and efficiently, through
and with other people
Efficiency
Means doing the thing correctly; refers to
the relationship between inputs and outputs;
seeks to minimize resource costs
Effectiveness
Means doing the right things; goal
attainment
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What Is Management?
Management
The planning, organizing, leading, and controlling
of human and other resources to achieve
organizational goals effectively and efficiently.
Managers
The people responsible for supervising the use of
an organizations resources to meet its goals.
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Goal/objective
A desired future condition that the
organization seeks to achieve.
Strategy
A cluster of decisions about what goals to
pursue, what actions to take, and how to use
resources to achieve goals.
Copyright 2004 McGraw-Hill. All
rights reserved .
15
Organizations
Organization
A systematic arrangement of people brought
together to accomplish some specific
purpose; applies to all organizationsforprofit as well as not-for-profit organizations.
Where managers work (manage)
Common characteristics
Goals
Structure
People
Copyright 2004
Prentice Hall, Inc. All
rights reserved.
16
Copyright 2004
Prentice Hall, Inc. All
rights reserved.
EXHIBIT 1.1
17
What Is Management?
Managerial
Concerns
Efficiency
Doing things right
Getting the most
output for the least
inputs
Effectiveness
Doing the right
things
Attaining
organizational goals
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19
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Figure 1.1
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Prentice Hall, Inc. All
rights reserved.
EXHIBIT 1.3
111
Organizational Performance
Organizational Performance
A measure of how efficiently and effectively
managers are using organizational resources to
satisfy customers and achieve goals.
Efficiency
Effectiveness
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Managerial Functions
Henri Fayol
First outlined the four managerial
functions in his book General Industrial
Management.
Managers at all levels in all
organizations perform each of the
functions of planning, organizing,
leading, and controlling.
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Figure 1.2
Management
Process
Activities
Management process:
planning, organizing,
leading, and controlling
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Prentice Hall, Inc. All
rights reserved.
EXHIBIT 1.4
117
Planning
Identifying and selecting appropriate
goals and courses of action for an
organization.
The planning function determines how
effective and efficient the organization is and
determines the strategy of the organization.
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Organizing
Structuring working relationships in a way
that allows organizational members to work
together to achieve organizational goals.
Organizational Structure
A formal system of task and reporting
relationships that coordinates and motivates
organizational members.
Creating organizational structure:
Grouping employees into departments according to
the tasks performed.
Laying out lines of authority and responsibility for
organizational members.
Copyright 2004 McGraw-Hill. All
rights reserved .
119
Leading
Articulating a clear vision to follow,
and energizing and enabling
organizational members so they
understand the part they play in
attaining organizational goals.
Leadership involves using power,
influence, vision, persuasion, and
communication skills.
The outcome of leadership is highly
motivated and committed organizational
members.
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Controlling
Evaluating how well an organization is
achieving its goals and taking action to
maintain or improve performance.
Monitoring individuals, departments, and the
organization to determine if desired
performance standards have been reached.
Taking action to increase performance as
required.
The outcome of control is the ability to measure
performance accurately and to regulate the
organization for efficiency and effectiveness.
Copyright 2004 McGraw-Hill. All
rights reserved .
121
Management Process
Planning
Includes defining goals, establishing strategy,
and developing plans to coordinate activities
Organizing
Includes determining what tasks
to be done, who is to do them,
how the tasks are to be
grouped, who reports to
whom, and where
decisions are to be made
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Prentice Hall, Inc. All
rights reserved.
122
Management Process
Leading
Includes motivating employees,
directing the activities of others,
selecting the most effective
communication channel, and resolving
conflicts
Controlling
The process of monitoring performance,
comparing it with goals, and
correcting any significant
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Prentice Hall,
Inc. All
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deviations
rights reserved.
124
What Managers Do
(Mintzberg)
Actions
thoughtful
thinking
practical doing
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Being a Manager
High
HighVariety
Variety
Fragmentation
Fragmentation
Managerial
Managerial
Problems
Problems
Brevity
Brevity
Compensation to be a manager
Copyright 2004 McGraw-Hill. All
rights reserved .
126
Levels of Management
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Figure 1.3
Classifying Managers
First-line Managers
Individuals who manage the work of nonmanagerial employees.
Middle Managers
Individuals who manage the work of first-line
managers.
Top Managers
Individuals who are responsible for making
organization-wide decisions and establishing
plans and goals that affect the entire
organization.
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People Differences
Operatives
People who work directly on a job or
task and have no responsibility for
overseeing the work of others
Managers
Individuals in an organization who direct
the activities of others
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Prentice Hall, Inc. All
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Size of organization
Does the size of an organization affect how managers
function in the organization?
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132
Figure 1.4
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Prentice Hall, Inc. All
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133
EXHIBIT 1.6
Management Roles
Interpersonal
roles
Leade
Figurehe
r
ad
Negotiato
Manageri
Monito
r
r
al roles
Resourc
e
Allocato
Disturbanc
r
e handler
Spokesperso
Informational
n
Entreprene
Decisional
roles
ur
roles
Decisional
Informational
Monitor
Disseminator
Spokesperson
Entrepreneur
Disturbance hander
Resource allocator
Negotiator
Source: Adapted from The Nature of Managerial Work (paperback) by H. Mintzberg, Table 2, pp.9293.
Copyright 1973 Addison Wesley Longman. Reprinted by permission of Addison Wesley Longman.
Copyright 2004
Prentice Hall, Inc. All
rights reserved.
136
EXHIBIT 1.5
137
Decisional Roles
Roles associated with methods managers use
in planning strategy and utilizing resources:
Entrepreneurdeciding which new projects or
programs to initiate and to invest resources in.
Disturbance handlermanaging an unexpected
event or crisis.
Resource allocatorassigning resources
between functions and divisions, setting the
budgets of lower managers.
Negotiatorreaching agreements between other
managers, unions, customers, or shareholders.
Copyright 2004 McGraw-Hill. All
rights reserved .
138
Informational Roles
Roles associated with the tasks needed to
obtain and transmit information in the
process of managing the organization:
Monitoranalyzing information from both the
internal and external environment.
Disseminatortransmitting information to
influence the attitudes and behavior of
employees.
Spokespersonusing information to positively
influence the way people in and out of the
organization respond to it.
Copyright 2004 McGraw-Hill. All
rights reserved .
139
Interpersonal Roles
Roles that managers assume to provide
direction and supervision to both
employees and the organization as a whole:
Figureheadsymbolizing the organizations
mission and what it is seeking to achieve.
Leadertraining, counseling, and mentoring
high employee performance.
Liaisonlinking and coordinating the activities
of people and groups both inside and outside
the organization/department.
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Importance of
Managerial Roles
in Small and
Large Businesses
Source: Adapted from J. G. P. Paolillo, The Managers Self Assessments of Managerial Roles:
Small vs. Large Firms, American Journals of Small Business, JanuaryMarch 1984, pp.6162.
Copyright 2004
Prentice Hall, Inc. All
rights reserved.
141
EXHIBIT 1.7
Managerial Skills
Conceptual Skills
The ability to analyze and diagnose a situation and distinguish
between cause and effect.
A managers mental ability to coordinate all of the
organizations interests and activities
Human Skills
The ability to understand, alter, lead, and control the behavior
of other individuals and groups.
A managers ability to work with, understand, mentor,
and motivate others, both individually and in groups
Technical Skills
The specific knowledge and techniques required to perform an
organizational role. A managers ability to use the tools,
procedures, and techniques of a specialized field
Political skills
A managers ability to build a power base and establish the right connections
Copyright 2004 McGraw-Hill. All
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10.Exchange information to
solve problems and make
decisions
EXHIBIT 1.8
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rights reserved.
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Apple
Google
Amazon
Berkshire Hathaway
Walt Disney
Starbucks
Southwest Airlines
FEDEX
Nike
GE
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Building a Competitive
Advantage
Increasing Efficiency
Reducing the quantity of resources used to
produce goods and services.
Increasing Quality
Introducing Total Quality Management (TQM) to
improve quality.
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Figure 1.5
Maintaining Ethical
Standards
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Managing a Diverse
Workforce
The Increasing Diversity of the
Workforce
Non-Discriminatory Employment
Practices
Performance-Enhancing Benefits of a
Diverse
Workforcefor specialization
The opportunities
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