Professional Documents
Culture Documents
General of
Accounts
(Works), Lahore
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CONTENTS
Introduction
Organizational Structure
Functions
Accomplishments
Challenges
Proposals
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INTRODUCTION
The office of the Director Accounts
Works was created in 1992 after
separation from Director General
Audit and Accounts Works.
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Organizational Structure
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CONTROLER GENERAL OF ACCOUNTS
DIRECTOR GENERAL
AO AO
AO AO
Discipline, Court Cases, Inspection, SQ Cell,
WM A/Cs, Supply Audit Admn-II, PHE-II
A/C Current Special Diary
AO AO AO AO
H&C, Blg-I R&S, Training Blg-IV, Blg-V Blg-II, Cheque & A/C
AO AO AO AO
Book-I, Book-II S&D, CA, HW-V PHE-III, Irg-II PHE-I, Project Audit
AO AO
Igg-I, DDO Blg-III, Igg-VII
AO AO
AO
Routine, Irg-V, Irg-VI Irg-III, Irg-IV
Internal Audit
AO
237 DAOs
HW-III, HW-IV
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Staff Position of this office
BPS Sanctioned Available Shortage
S.No. Title of post Strength Strength
1 Director General 20 1 1 ----
2 Deputy Director 18 2 1 1
3 Accounts Officer 18 22 20 2
(Shortage Managed
through Current Charge)
4 Assistant Director 17 3 0 3
9 Class-IV 1 34 30 4
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DEPARTMENT WISE BREACKUP OF FEDERAL
FORMATION AND PROVINCIAL P.W.D DIVISIONS
Federal Formation No. of Units
Inspection General Frontier Core 2
Pakistan Rangers 2
Pakistan Coast Guard 1
Estate Offices 5
Civil Aviation Authority 1
Total 11
Punjab P.W.D (After restructuring of C&W) No. of Units
Irrigation Department 103
Building Department 62
Highway Department 57
Public Health Engineering Department 37
Punjab Housing & Town Planning Agency 17
(09 P.W. Divisions are abolished)Total 276 7
After Restructuring of C&W Department
Breakup of Posting of DAOs in
Provincial P.W.Divisions
Name of Dept. No. of DAOs Posted Look
Divisions Qualified EC After
Charge
Irrigation 103 31 41 31
Department
Communication & 119 78 26 15
Works Department
PHE Department 37 12 22 3
PHATPA 17 1 6 10
Total Divisions 276 122 95 59
Note: 1. 285 posts were existing but 09 Divisions were abolished
2. 3 Qualified DAOs are retired. 02 are attached in main office and 2 are on
deputation 8
MAIN OFFICE FUNCTIONS
Preparation of
Compilation of Issuance of
Material for
Accounts Post Audit Payment
Finance A/C
Authorities
and App. A/Cs
Note: 1. Before restructuring, there were 285 division i.e 74 district setup + 17
Phatta +194 of provincial setup
2. After restructuring, 276 Units will be post audited
3. 2 divisions i.e. Bulk water supply Murree and Chief Engineer Power 9
Lahore do not submit monthly Account
PRE-AUDIT & ACCOUNTING SYSTEM
OF PWD DIVISIONS
CONTRACTOR
Pre-audit of claims
XEN/SDO Div. A.O
draw Cheque.
Submit Cheque to
Pre-audit bills
District Accounts Office Compiles monthly
for endorsement along accounts
with Form-II Submits Manual monthly
Distt. A.O accounts to the D.G
Accounts
Fund Verification
Capture Expenditure
data in SAP-R3
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COMPILATION OF MONTHLY
ACCOUNTS
On the basis of cheque endorsement and punching in SAP-R3
system, the compilation is done by the system.
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POST AUDIT
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PROBLEMS:
Shortage of Senior Auditors.
Little response from the Executive Engineers.
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MATERIAL FOR FINANCE
ACCOUNT AND APPROPRIATION
ACCOUNTS
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ISSUANCE OF AUTHORITIES FOR
TRANSFER OF FUNDS
Federal Formation No. of Units
Authorities for transfer of Funds are issued to delegated
Inspection General Frontier Corps 02
Officers of Federal Formation and Punjab Govt. for incurring
Pakistan Rangers
expenditure on Projects 02
Pakistan Coast Guards 01
Civil Aviation Authority 01
Total 06
Punjab P.W.D No. of Units
Irrigation Department 10
Communication & Works Department 01
Energy Department 02
Total 13
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Accomplishments
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Post
Audit of Accounts received Completed and
communicated up to October, 2016
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RECONCILIATION STATUS FOR THE YEAR
2015-16 & 2016-17
Federal
2016-17 44.949 44.949 100% 92.9 92.9 100%
Up to
Nov,2016
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Statement of Works Expenditure against Budget
Allotment of Federal Govt., Punjab Govt. &
Authorities for F.Y 2015-2016 & 2016-2017
Federal 2015-2016 2016-2017
Formation Budget Expenditure Budget Expenditure
(Millions) (Millions) (Millions) Upto Dec,16
(Millions)
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SAP R/3 VIZ-A-VIZ MANUAL ACCOUNTS FOR
THE YEAR 2015-16 & 2016-17
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Challenges
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Shortage of Staff the cadre of Senior Auditor in
Head office and Non availability of Qualified DAOs
in field
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Continued on next page
Works Accounts Figures get intermingled with the
figures of A.G Punjab in case of shared grants and
can not be easily retrieved from the system.
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Trainingsfor Capacity Building regarding SAP
R-3 for DAOs
For
early settlement of differences of SAP-R3
and manual Accounts figures, Districts
Accounts Offices may be directed to provide
SAP generated statements at the end of each
month to Divisional Officers.
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Continued on next page
Strict
Implementation of Posting/Transfer
Policy of DAOs to discourage Safarish Culture
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Thank You
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