Oracle e-Business Suite

Oracle Receivables for

Beginners
Csilla No
Attila bel
March 27, 2014
Imagination at work. See tutorial regarding
confidentiality disclosures.
Course Description

Manual Transactions
Imported Transactions (AutoInvoice)
Credit Memos
Adjustments
Receipts
Customers
Setup: AutoAccounting
Reports

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confidentiality disclosures.
Manual Transactions

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confidentiality disclosures.
Transactions Workbench

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confidentiality
disclosures.
Transactions
Source: shows the origin
of the invoice
Number: assigned
automatically when
saving; based on a
sequence setup
definition
Class: see next pages
Type: see next pages
Reference: some Invoice
Transaction reference
(depends on setup)
Document Number:
another sequential
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numbering
confidentiality possibility,
See tutorial regarding 5

disclosures.
Transactions
Transaction Class
Invoice: Bill customers for products or services
Credit Memo: Credit customers (On-account credits
do not refer to specific invoices)
Debit Memo: Bill customers for products or
services that were not included on the original
invoice
Chargeback: Adjust the remaining balance of an
existing debit item to zero, and create a new debit
item to bill customer for unpaid balance of original
invoice
Deposit: Bill customers for contractual agreements
Guarantee: A contractual agreement that is
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referenced by invoices (Bill customers for the confidentiality disclosures.
Transactions
You can
assign
transactio
n type to
your
transactio
ns, which
determine
s several
properties
of the
transactio
n

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confidentiality disclosures.
Transactions

Transaction type determines:

Transaction class
Payment term
Printing options
Accounting
You can set up AutoAccounting to use
transaction types when determining your
general ledger accounts
In this case changing transaction type opens a
pop-up window, allowing to recalculate GL
accounts
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confidentiality disclosures.
Transactions
If the currency
is different from
functional
currency a pop-
up window will
appear to enter
the exchange
rate and/or rate
type otherwise
it will default
from setup

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confidentiality
disclosures.
Transactions
Details
button:
show the
main
financial
data of the
invoice
Refresh
button:
recalculates
the
transaction
balances

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confidentiality disclosures.
Transactions
Ship To
Customer:
choose any
ship-to contact
Bill To:
customer,
where the
invoice will be
sent
Sold To: The
customer to
whom the
goods and
Ship To, bill to and sold to customer services were
can be different sold
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Payment
confidentiality disclosures. Term:
Transactions

Print: You can print all

new
or changed invoices at
one time
Print Date: last time,
when it was printed
Status: manually
updatable, not used by
AR
Purchase Order
Number: the PO for the
transaction; only for
reference
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To:
tutorialwhere
regarding
confidentiality
the 1
2
disclosures.
Transactions
Select Lines button on Transactions form to enter the
invoice lines

Item: the item for the invoice

line
Sales Order: the SO for the
invoice line
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confidentiality 3
disclosures.
Transactions

Enter tax information for:

one line (only if opening form transaction line)
all lines
tax summary
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confidentiality 4
disclosures.
Transactions

It depends on setup if tax lines can be manually entered

and deleted or can be reviewed only and Receivables
creates them automatically

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confidentiality 5
disclosures.
Transactions

To review
accounting
information for a
transaction or
line, choose
Distributions

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confidentiality 6
disclosures.
Transactions
Receivables also lets
you enter freight
information
To do this, select
Freight button on Lines
form

Select Freight
or Freight For
All Lines from
the dropdown
list

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confidentiality 7
disclosures.
Transactions

Use Distributions window to review accounting information

If you open it from Lines window, you can choose to see
distributions forSeries
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| 27 March all lines See tutorial regarding
confidentiality
1
8
disclosures.
Transactions
Copy
transactions
from existing
one
Use it when
invoice is
recurring
regularly
Find the
existing
transaction
using the
upper region

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confidentiality 9
disclosures.
Transactions

If Multiple Reporting Currencies (MRC) is set up,

View Currency Details icon is active:

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confidentiality disclosures.
Transactions

It lets you view transaction amounts in both your primary

and MRC reporting currencies

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confidentiality 1
disclosures.
Imported Transactions
(AutoInvoice)

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confidentiality disclosures.
AutoInvoice

AutoInvoice is an automatic invoice creation interface,

which can be used to import information from external
systems and to create transactions automatically in
Receivables
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confidentiality disclosures.
AutoInvoice

Run the Revenue Recognition program to

create distribution records for the invoices and
credit memos that you create in Receivables and
import using AutoInvoice.
When you submit the program, Revenue
Recognition selects all transactions that have
invoicing and accounting rules and that have not
yet been processed since you last submitted the
program.

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confidentiality disclosures.
Credit Memos

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confidentiality disclosures.
Credit Memo

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confidentiality disclosures.
Credit Memo
Select Menu: Actions/Applications to apply CM manually to
existing invoice

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confidentiality disclosures.
Credit Memo
Select Menu: Actions/Credit to credit an existing invoice
fully or partially
Data from the original invoice are copied to the CM

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confidentiality disclosures.
Adjustments

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confidentiality disclosures.
Adjustments

You can make positive or negative adjustments to

invoices, debit memos, chargebacks, on-account
credits, deposits, and guarantees
You can approve adjustments that are within your
approval limits and give pending statuses to
adjustments that are outside your approval limits

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confidentiality disclosures.
Adjustments

Adjustment statuses:
Approved: Adjustment has been approved. Receivables
updates the debit or credit item amount and status to
reflect the adjustment.
Research Required: The adjustment is on hold
because you are either researching the debit or credit
item, or are requesting additional information about the
adjustment.
Rejected: The adjustment is rejected. Adjustments with
this status do not update the balance of the credit or
debit item.
Pending Approval: The adjustment amount is outside
the approval limits of the user who entered the
adjustment. Adjustments with this status can only be
approved by a user with the appropriate
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user
See tutorial regarding
confidentiality approval 31
disclosures.
Receipts

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confidentiality disclosures.
Receipts Workbench

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confidentiality disclosures.
Receipts

Enter new or
query existing
receipts

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confidentiality disclosures.
Receipts

Receipt History
window
provides
additional
details about
saved
receipts

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confidentiality disclosures.
Receipts

Receipt statuses:
Approved: has been approved for automatic receipt
creation (available only forautomatic receipts)
Confirmed: the receipt belongs to a receipt class that
requires remittance (available for manual receipts)
Remitted: the receipt has been remitted
Cleared: The payment of the receipt was transferred to
the bank account and the bank statement has been
reconciled within Receivables
Reversed: the receipt has been reversed. (Available
ONLY when your customer stops payment on a receipt,
if a receipt comes from an account with non-sufficient
funds or if you want to re-enter and reapply it in
Receivables.
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confidentiality disclosures.
Receipts

In the
Application
window
receipts can be
applied to any
type of
transaction
except
guarantees and
standard credit
memos

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confidentiality disclosures.
Customers

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confidentiality disclosures.
Customers

Find customers
form
Query existing
customers
Enter new
customers

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confidentiality disclosures.
Customers

Use
Advanced

or Text field
to search

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confidentiality disclosures.
Customers

Select the
appropriate
from the
Match
Results form
and click OK

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confidentiality disclosures.
Customers

Create
new
customers
Modify
existing
customers

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confidentiality disclosures.
Customers

Header data:
Customer type: Organization or Person
Name: the official name of the customer,
which will be displayed on invoices
Tax Registration Number: The customers
unique taxpayer registration number (aka VAT
number); will be printed on your customers
invoices.

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confidentiality disclosures.
Setup: AutoAccounting

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confidentiality disclosures.
Setup: AutoAccounting

AutoAccounting specifies how Receivables

determine the GL accounts for transactions
Manually and AutoInvoice imported
transactions
You can control the values of all segments
AutoAccounting generated accounts can be
overridden

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confidentiality disclosures.
AutoInvoice

AutoAccounting types:
AutoInvoice Clearing: Receivables uses the
clearing account to hold any difference
between the specified revenue amount and
the selling price times the quantity for
imported invoice lines
Bills Receivable: Receivables uses this
account when you exchange transactions for
bills receivable.
Factored Bills Receivable: The factored bills
receivable account for your bills receivable
transactions
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confidentiality disclosures.
46
AutoInvoice
AutoAccounting types:
Freight
Receivable
Remitted Bills
Receivable
Revenue
Tax
Unbilled Receivable
Unearned Revenue
Unpaid Bills Receivable

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confidentiality disclosures.
Reports

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confidentiality disclosures.
Reports

Transaction Register
Includes all transactions (such as invoices,
credit memos, debit memos, chargebacks,
deposits, and guarantees) that increase or
decrease a customers outstanding balance for
a specified period including transactions that
do not post or age
Receivables groups and prints transactions by
company, currency, and postable status

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confidentiality disclosures.
Reports

Unapplied and Unresolved Receipt Register

Review detailed information about your
customers on-account and unapplied
payments for the date range that you specify
Includes all receipts that are not fully applied
to customer transactions such as receipts with
unapplied cash, in addition to receipts with
applications that require resolution
Excludes receipts applied to activities that do
not affect the customer balance, such as
receipt write-offs, short-term debt, and credit
card refunds
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confidentiality disclosures.
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