Instructions to Fill-in Project Document

A. Project Information:

Indicate name and location of the project;

Provide name of District/Province;
Attach a map of the area, clearly indicating the Project location.
Contact Persons information;
Project Start and end dates;
Cost of the project;
Information regarding organizations/authorities responsible for
sponsoring, execution, operation and maintenance.

B. Organizational Background;
Provide a brief background of the implementing organization;
Provide collaborative history if any;
What prior experience the organization has in the project area?
C. Project Description

1. Goal & Objectives:

The Overall Goal and Objectives of the project be

explained here;
Indicate objectives of the project and develop a
linkage between proposed project and the sector to
which it contributes;
Where possible, the project objectives should be
alligned with women development/empowerment,
Govts policies concerning gender equality and
attainment of MDGs.
2. Project Rationale, Description & Justification:
Provide project background and rationale;
Describe the project and indicate existing facilities (for male &
female separately) in the area and justify the establishment of
the Project;
Provide estimated number of male & female beneficiary of the
project;
Provide technical parameters of the project in quantifiable terms.
Also discuss technology aspect of the Project;
Provide the details of civil works, equipment, I.T infrastructure,
and other physical facilities required for the project.
Indicate governance issues of the sector relevant to the project
and strategy to resolve them.

3. Project Strategic Relevance:

Indicate Primary Thematic Area;
Indicate secondary thematic area.
 In addition to above, the following sector
specific information be provided

Social Aspects with Gender Perspective ;

Effect of project on the quality of life of residents of the
area.
Gender integration in project goal, purpose, objectives and
activities;
Gender disaggregated data is given in the project
document;
Gender based employment opportunities, closely linked to
income distribution;
Has sufficient budget been assigned for the development of
both men and women;
Has women participation been given due consideration
during planning and implementation stages.
 Education, Training and Manpower

Give student-teacher ratio for the project and the

national average for the proposed level of education.
Year-wise proposed enrolment of the institution for 5
years.
Provide Teachers strength in relevant discipline in
case of expansion of facilities.
Indicate the extent of library and laboratory facilities
available in case of secondary, college and
university education.
Provide details of technical staff required for
operation & maintenance of laboratories.
Research

Indicate benefits of the research to the economy.

Mention number of studies/papers to be produced.

Indicate whether these studies would result in commercial

application of the process developed (if applicable);

Linkages with industry.

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For I.T. project

Provide Backbone switch & Router specification;

Distribution & Edge Switches specs;
Networking cable system and specs;
Networking/LAN diagram;
Software requirements;
Availability of services (DSL, Dial-ups, wireless)

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 Health and Family Planning Projects

Indicate whether the proposed facilities are

preventive or curative.
Population/Patients-Doctor Ratio;
Beds per ward
Bifurcate the facilities between:
In-door
Out door; and
Department-wise
 Livestock Projects

Give the livestock situation of the country and

mention any problems connected therewith;
Potential for Livestock development.
Present and future herd size;
Land required per animal for feed.
Their species age characteristics and production
capacity;
Determine the potential of livestock breeding.
Vaccination issues.
 Agriculture Sector Projects

Soils in the region of the project.

Potential for agricultural development.
Availability of water, both natural and supplied.
Crop varieties and livestock species.
Potential and desirability of mechanization.
Pests epidemic and the kinds of control .
Determine the potential yields.
Cropping pattern & possibilities for multiple
cropping.
Marketing and storage facilities
 Other Production Sector Projects

Fisheries Projects:
Give area for fishing and the legal rights to that
area; the availability of trawlers; amount and type
of fish likely to be available.

Forestry Projects:
Indicate nature and state of existing forests their
growth rate and any problems connected
therewith. Give details of species; rotation and
anticipated rotation and volume yield. Indicate
availability of complementary services, e.g.,
access roads, saw mills etc.
 Water Supply & Sewerage Projects
Present and projected population and water
availability/ demand.

Indicate source and water availability (mgd) during

next 5,10,20 years.

For waste water/sewerage, provide present and

future disposal requirements, gaps if any and
proposed treatment methods and capacity.

Indicate present and proposed per capita water

supply in the project area, comparison be made with
water supply in similar localities.
D. Project Budget & Annual Phasing:

1. Capital cost estimates

Basis of determining the capital cost be provided. It includes market

survey, estimation on the basis of previous work done;
Abstract of cost.

2. Physical Phasing:
Provide year-wise estimation of Physical activities by main
components as per following:
Component-wise, year-wise physical phasing
Items/Description Unit Year I Year II Year III Total

A.

B.

C.
 3. Financial Phasing:

Capital cost be worked out on the basis of each item of work as

stated above and provide information as per following.

Year-wise/component-wise financial phasing

Items Year I Year II Year III____ Total_

Total Local FEC Total Local FEC Total Local FEC Total Local FEC

A.

B.

C.

D.

Total
4. Annual Operating Cost;

Item-wise annual operating cost for 5 years. .

5. Demand Supply Analysis

Existing capacity of services and its supply

Projected demand for ten years

Capacity of projects being implemented both in the

Public & Private sector

Supply demand gap

Designed capacity & output of the proposed project

06. Financial Plan
Sources of financing
(a) Equity:

Indicate the amount of equity to be financed from each source

Federal Government
Provincial Government
Foreign Equity (indicate partner agency)
NGOs;
Beneficiaries

(b) Debt:
Indicate the Local & Foreign debt, Interest rate, Grace period and
repayment period for each loan separately. The loan repayment
schedule be also annexed.

c) Grants:
Local and Foreign
07. Project Benefits/Costs Analysis:

Financial: Income to the Project along with

assumptions.

Social: Quantify benefit to the target Group

Environmental: Environmental impact assessment

negative/ positive.

Quantifiable output of the project

Unit cost analysis
Employment generation (direct and indirect)
Impact of delays on project cost and viability
08.Implementation of the Project

a) Implementation Schedule

Indicate starting and completion date of the project:

Implementation time in months.
Item-wise/year-wise implementation schedule in line
chart correlated with the phasing of physical
activities.
08.Implementation of the Project

b. Result Based Management (RBM) Indicators

Indicate Result Based Management (RBM) framework indicators
in quantifiable terms in the following table.

Outcome
Targeted
Input Output Baseline Targets at Impact
Indicator Completion
9.Management Structure and Manpower Requirement

Administrative arrangements for implementation of

the project.

Manpower requirements during execution and

operation of the project be provided by
skills/profession.

Job description, qualification, age and salary of each

job be provided.
10. Certificate

Prepared by _________________________
Name, Designation & Phone#

Checked by _________________________
Name, Designation & Phone#

Approved by _________________________
Name, Designation & Phone#