Interfacing with the General Ledger

Richard Byrom
Oracle Applications Consultant

13th Cheque Payroll Seminar

12th December 2001
Agenda

Set of Books

Standard Oracle Interfaces

Payroll Interfaces

Applications Desktop Integrator

Set of Books

In order to determine what information is

required to be interfaced into the General
Ledger the infrastructure of the General
Ledger/ Set of Books needs to be understood
Set of Books
A set of books consists of a chart of accounts structure,
an accounting calendar, and a functional currency.

Set of
books

Functional
Chart of accounts currency
structure Accounting
calendar
Chart of Accounts Structure

Define a flexible chart of accounts structure:

Create up to 32 segments of up to 25
characters per segment.
Define each segment name and the order in
which it appears.
Attach a list of valid values to each segment.
Chart of Accounts examples
Tailor your account structure for your industry and reporting requirements.
Choose the number of segments, as well as the length, name, and order of
each segment.

Examples:
Manufacturing:
XX XXXXXX XX XX XX XXX
Company Cost Center Account Product Product Line Sub account

News Distribution:
XX XXXXX XXX XXX XX
Division Account Region Story Distribution

Project Oriented:
XXX XXXXX XXX XXXX XX
Company Account Department Project Project Type
Multiple books for multiple companies

Each corporation may include multiple sets of books.

Each set of books may include multiple companies
and/or divisions.
Corporation

Sets of books
Companies

Divisions
Standard Oracle Interfaces

Import journal entries from feeder systems

Third Party Systems - Billing, Banking etc.

Oracle Sub-ledgers - AP, AR,Payroll

Includes statistical information - airtime, customers

Review journal import data

Correct and delete journal import data

Interface Overview
Create journals in feeder systems and upload them to
Oracle General Ledger using Journal Import.
Summary or Detail Automatic or Manual

Journal
Subledgers GL_INTERFACE
Import

GL_JE_LINES
GL_BALANCES Post GL_JE_HEADERS
GL_JE_BATCHES
Importing Journals
Journal Import Verification Process

Load GL_INTERFACE Correct errors in

Table Feeder System

Journal import creates

Import journals by
a postable journal batch
source and Group ID

Delete source from

Do any of the No Journal Import
journals have errors?

Yes High
Number of
errors Low

Correct Journal
Import online
Drilling down to Sub-Ledger Detail

You can drill down further to see detailed

information about a respective journal activity in
a Sub-ledger.
Payroll Interface
Elements are all types of earnings, deductions,
employer charges and non-payroll payments that
go through the payroll.
Typical examples of elements are:
Regular Salary
Wages
Bonus Payments
Health Insurance
Stock Purchase Plan
Pension Contributions
Elements

Car Allowance

Compensation
Hospital Training
and
Benefits

Paid Time Off Equipment

Salary
Three Steps to Set Up an Element

Define the information to hold

Element
1 Definition
Define how to validate entries
Define how to process entries

Define who is eligible for the element

Element
2 Define costing
Link
Define how to validate entries

Put the element on record for all employees

Element
3 Entry
who should receive it
Automatic or manual entry
Payroll Interface

Summary or Detail Automatic or Manual

Journal
Payroll GL_INTERFACE
Import

GL_JE_LINES
GL_BALANCES Post GL_JE_HEADERS
GL_JE_BATCHES
ADI Functionality
Applications Desktop Integrator is a spreadsheet tool
which enables you to interface data in spreadsheet
format directly into Oracle, it can also drill down into
Oracle from a spreadsheet to provide you with the
required information. Its features are: -

Journal Import
Budgeting
Analysis and Drilldown
Fixed Asset Import
Account Hierarchy Editor
Physical Inventory Run
Import Text File