EXL309

john.logan@education.ky.gov
1 2 3 4 5 6
Challenges and
Introduction Planning The Migration Managing Today Q&A
Choices

Email Situation KDE Migration Planning Migration logistics KDE Admin Experience Ask us!
Overview
KDEs Challenges Involving a Partner Post Migration KDE Recommendations
Choosing the Cloud Experience Microsoft Migration
Recommendations
1,233 Schools

44,023 Teachers
 MS
MS
MS-Mail Exchange
Exchange
4.0/5.0/5.5
 2003
1994 200 Microsoft
1250 Microsoft Mail Exchange 2003
3.5 Servers Servers

1996 2010
200 Microsoft 0 Email Servers
Exchange 5.5
Servers

The beginning of me not being the mailman

544 Domain Controllers (1 GC / 2DCs per domain with Repl Hubs)
PCNS on all
Extended Schema to add Live@edu specific attributes for OLPS
Designations for Staff vs Students
KDE reserves Domain Admins
 DC GC DC GC

DC DC

ADAIR WOODFORD

ROOT

GC GC GC GC

180 Domains
(classic Hub&Spoke)
W2K8 (All Hyper-V) DC

KCC is on
15 minute InterSite
DC GC

KDE
MPLS
10 Mbps 500 Mbps > 4 Gbps

Autonomous with governance

Advisory Committee
Partners (Microsoft and Dell)

Partner - FullArmor
District Deployment Guide
District Operations Guide

BIG BANG!
Created 828,000 Windows Live IDs
SOWs, Requirements, Design, Test, etc

Built Tenants, RBACs, etc

KDE Live@edu Components between on-prem AD and
Exchange Online
Warmed cloud beforehand with users
Communicated! (Implementation Guide and DOG)
Pilots, then Big Bang
Districts could migrate content (FullArmour)
 T-2 Days
Prior T-4 Weeks
(5/19/2010)

Envisioned, designed, Create new and Distribute district

implemented capture existing EASI admin accounts
components, tested IDs Redirect SMTP relays
Gathered client Pilots processes, Disable Exchange
usage docs and technology 2003 provisioning
AD account and Users reset AD (RUS, etc)
mailbox cleanup passwords Administration
Sent communications moratorium
Back-up AD
Day of Migration Big Bang 5/21/2010
 E-mail Tom
Bob Tom
Disabled Account w/o mailbox Chick
Chick
Active Account w/ mailbox Active Account w/ mailbox Disabled Account
E-mail E-mail Active Account w/ w/o mailbox
mailbox
SMTP: Tom@Districtx.com
SMTP: E-mail SMTP:
TargetAddress: E-mail SMTP: Chick@District174.com
Chick@District174.Com
SMTP:
Bob@District1.Com Tom@Districtx.com TargetAddress:
X500=LegacyExchangeDN
X500=LegacyExchangeDN X500=LegacyExchangeDN Chick@District174.com
X500=LegacyExchangeDN

Mail FWD
Mail FWD

Active Ex Active Ex Active Ex

Directory Servers Directory Servers Directory Servers
E-mail

Bob Chick
Tom Chick
Local Account w/o mailbox: Local Account w/o mailbox:
w/ Mailbox: Local Account w/o
w/ Mailbox:
mailbox: Local Account w/ Mailbox:
TargetAddr: Bob@District1.Com TargetAddr:
SMTP: Bob@District1.Com TargetAddr:
SMTP: Tom@Districtx.Com
Tom@Districtx.Com SMTP: Chick@District174.Com
Chick@District174.Com

District 1 District x District 174

On-Premises Exchange 2003

Messaging and Directory Services Team (4 members)
KETS Service Desk
KETS Engineers
District Operations Guide (DOG)
 CONTACTS STUDENTS

STUDENTS STUDENTS

FACULTY STAFF

DISTRIBUTION LISTS STUDENTS STUDENTS STUDENTS

STAFF TENANT STUDENT TENANTS 1 - 179

ILM ILM ILM ILM ILM

MV MV ILM MV MV MV

CS METAVERSE CS

CS

User

Provisioning Database Contact

Group

Mailbox Enabled User

Mailbox Enabled Contact

CONTACTS

Mailbox Enabled Group

FACULTY STAFF

DISTRIBUTION LISTS
 Exchange Online
179 Domain Controllers

District 1
DRAD
Stu.Adair.kyschools.us
District 1
Adair.kyschools.us AD replication (15 minutes Inter-site)
Stu.Allen.kyschools.us
Allen.kyschools.us Stu.Anchorage.kyschools.us
Anchorage.kyschools.us
Anderson.kyschools.us
Live@edu Frankfort-based
Stu.Anderson.kyschools.us GC
Stu.Ashland.kyschools.us
stu.fayette
Fayette
Ashland.kyschools.us
.
Enterprise Components
. KCP
. TOMMY
. SSO
BOB JIM Stu.Fayette.kyschools.us
Education.ky.gov .
. District 90
. OLPS
. Stu.Woodford.kyschools.us TOMMY
JIM
Woodford.kyschools.us
District 178 Fayette
GALSync
District 120

Staff

BOB
W2K8 Core w/Hyper-V
JIM
District 178

Students GC
DC
TOMMY
Partner
Agencies
 Manage their users and DGs (ADUC, ECP, KCP, PowerShell)
Change domain settings
KETS Control Panel
KDE owns Tenant Admin management
For students
Manage their users (No GAL)
More of a full-Tenant admin
Transport Rules (Closed Campus, or custom through PowerShell)
RBACs

and set Tombstoning for each

(were K12)
 (revisit our requirements)

OLPS, SMTP Relay

AD?
What about support?

College/Career Ready
7 or our 8 State Colleges are Live@edu
Evictions are not in Live@edu
Cross-Tenant mailbox moves/renames
Easy, available, useful and cheap

Its a great move for some things. Your engineering and support
framework will change.
 MCS, FullArmour

Quit trying to be the experts and widget turners

Give the technology to the teachers and kids

New Migration Options

Exchange migration

Staged migration
IMAP migration

Hybrid
Exchange 5.5 X
Exchange 2000 X
Exchange 2003 X X X X

Exchange 2007 X X X X
Exchange 2010 X X X
Notes/Domino X
GroupWise X
Other X
formerly FullArmor MailPortal Migrator

http://www.quest.com/migrator-for-cloud-email
EXL310: Exchange Online and Office 365: Simple Migration Live
EXL311: Microsoft Exchange Server and Office 365: How To Set Up a
Hybrid Deployment
EXL305: Best Practices for Successfully Transitioning to Exchage 2010
OSP325: Microsoft Office 365: Directory Synchronization

EXL375-INT - Understanding Archiving and Compliance in Microsoft

Exchange Online
 http://msexchangeteam.com

http://technet.microsoft.com/exdeploy2010

http://bit.ly/iXS4EH

http://www.quest.com/migrator-for-cloud-email
 http://northamerica.msteched.com

www.microsoft.com/teched www.microsoft.com/learning

http://microsoft.com/technet http://microsoft.com/msdn