Outputs of a Management

Information System
 Reporting Tools
Scheduled Reports :
Produced periodically, or on schedule
daily, weekly or monthly.

Ex: OT report for payroll calc.

A key-Indicator report summarizes
previous days critical activities and is
available at the beginning of each day.
Ex: Inventory level, production activity
 Reporting Tools
Demand Reports :
Are developed to give certain information
upon request. i.e is produced on demand.

Ex: production status of a particular product

or Performance of a particular sales man
or a region
 Reporting Tools
Exception reports :
Are reports produced when a situation is
unusual or requires management action.
Ex: A manager might set a parameter that
generates a report of all inventory items
with fewer than five days of sales on hand.
 Reporting Tools
Drill Down Reports
Provide increasingly detailed report, i.e drill
downs
 MIS Reports
Often reports are used to display large amounts
of data.

Displaying everything in one report is not the

clearest way to present the information.

One solution to this problem is to create a top-

level report that displays only summarized data,
and allow users to click through to see
underlying data.

This is the concept of drill down.

 MIS Reports
For example, say you are designing a report to show sales data for an entire
year.
Rather than creating a report that displays the entire year's worth of data,
you could design a top-level report that shows aggregated data by month.

Units Sold Total Sales

Month
January 5 Rs 10,224.12
February 4 Rs. 12,286.14
March 6 Rs. 14,415.16
April 5 Rs. 12,316.11
May 2 Rs. 9,482.64
June 3 Rs. 10,116.12
July 7 Rs. 17,624.18
August 5 Rs. 10,361.54
September 4 Rs. 10,116.82
October 3 Rs. 8,612.41
November 5 Rs. 10,552.24
December 11 Rs. 22,614.89
 MIS Reports
Users viewing the report could then drill down to see more data for each
month. In this case, say the user clicks on "March". They would then be
taken to an underlying report that offers detailed sales information for that
month.

Sales Data For March 2007

Order # Customer Product Quantity Total
10042 Allied Chair 2 Rs. 6,425.16
Furniture
Emporium
10051 Furniture Table 1 Rs. 3,114.12
World
Dresser 1 Rs. 2,116.83
10068 SJCBA club Chair 1 Rs. 800.65
Dresser 1 Rs. 1,958.40
Total: 6 Rs.
14,415.16
 MIS Reports
From this report, another layer of drill down can be added allowing users to
see more detailed customer information. In this case, say the user clicks on
"Allied Furniture Emporium". They would be taken to a third report that
shows more information about the customer.

Customer
Information
Address:
Company: Allied Furniture 384 Broad St.
Emporium Beauty Town, Blore
Contact Name: Matilda Suchitra
Order History:
Year Orders Total Sales
2007 14 Rs. 52,614.18
2008 18 Rs. 68,115.89
2009 12 Rs. 38,812.12
MIS Reports
 Scheduled Report Example
Daily Sales Detail Report
Prepared: 01/02/xx

Order Customer Sales Ship

# ID Rep ID Date Quantity Item # Amount

P53 C21 CAR 08/12/96 144 P1234 $3,214

P53 C21 CAR 08/12/96 288 P3214 $5,660

P53 C14 VAN 08/12/96 12 P4902 $1,224

P55 C13 AUT 08/12/96 24 P4012 $2,448

P56 C23 JEP 08/12/96 144 P3214 $720

Key Indicator Report Example

Daily Sales Key Indicator Report

This Last Last

Month Month Year
Total Orders Month to Date $13,266 $15,694 $1,20,014

Forecasted Sales for the Month $12,000 $12,224 $1,02,608

Demand Report Example

Daily Sales by Sales Rep Summary Report

Prepared: 08/10/xx
Sales Rep ID Amount
CAR $8,874
VAN $1,224
AUT $2,448
JEP $720
 Exception Report Example

Daily Sales Exception Report ORDERS OVER $10,000

Prepared: 08/10/xx
Order Customer Sales Ship
# ID Rep ID Date Quantity Item # Amount
P53 C89321 CAR 08/12/96 144 P1234 $3,214
P53 C89321 CAR 08/12/96 288 P3214 $5,660
P53 C03214 VAN 08/13/96 12 P4902 $1,224


 Drill down report Example

Earnings by Quarter (Millions)

Actual Forecast Variance
2ND Qtr 1999 $12.6 $11.8 6.8%
Drill Down Reports
Provide detailed data 1st Qtr 1999 $10.8 $10.7 0.9%
about a situation.
4th Qtr 1998 $14.3 $14.5 -1.4%
3rd Qtr 1998 $12.8 $13.3 -3.0%
 Functional Aspects
MIS is an integrated collection of
functional information systems, each
supporting particular functional areas.
 Internet An Organizations
MIS

Financial
MIS
Business
transactions

Drill down reports

Accounting
Transaction Databases MIS Exception reports
processing of
Demand reports
systems valid
transactions Key-indicator reports
Marketing
MIS Scheduled reports

Business
transactions
Databases Human
of
Resources Etc.
external
data MIS
Extranet
Etc.
 Financial MIS
Provides financial information to all
financial managers within an organization.
 Databases of Financial
Databases of
internal data external data DSS

Business
transactions
Transaction Databases
processing of valid
Financial
systems transactions MIS Financial
for each applications
TPS databases

Business
transactions
Financial statements
Financial
Operational Uses and management ES
Internet databases of funds
or Financial statistics
Extranet for control

Business Customers,
transactions Suppliers
 Inputs to the Financial
Information System
Strategic plan or corporate policies
Contains major financial objectives and often projects
financial needs.
Transaction processing system (TPS)
Important financial information collected from almost
every TPS - payroll, inventory control, order
processing, accounts payable, accounts receivable,
general ledger.
External sources
Annual reports and financial statements of
competitors and general news items.
 Financial MIS Subsystems
and Outputs
Financial subsystems
Profit/loss and cost systems
Auditing
Internal auditing
External auditing
Uses and management of funds
Manufacturing MIS
 Databases of Manufacturing
Databases of
internal data external data DSS

Business
transactions
Transaction Databases
processing of valid
Manufacturing
systems transactions MIS Manufacturing
for each applications
TPS databases

Business Quality control reports

transactions
Process control reports Manufacturing
Operational ES
JIT reports
Internet databases
MRP reports
or
Extranet Production schedule
CAD output

Business Customers,
transactions Suppliers
Inputs to the Manufacturing MIS

Strategic plan or corporate policies.

The TPS:
Order processing
Inventory data
Receiving and inspecting data
Personnel data
Production process
External sources
 Manufacturing MIS
Subsystems and Outputs
Design and engineering
Master production scheduling
Inventory control
Manufacturing resource planning
Just-in-time inventory and manufacturing
Process control
Computer-integrated manufacturing (CIM)
Quality control and testing
 Marketing MIS
Supports managerial activities in product
development, distribution, pricing
decisions, and promotional effectiveness
 Databases of Manufacturing
Databases of
internal data external data DSS

Transaction Databases
Business processing of valid
Marketing
transactions systems transactions MIS Marketing
for each applications
TPS databases

Sales by customer

Sales by salesperson Manufacturing

Operational Sales by product ES
databases Pricing report
Total service calls
Customer satisfaction
 Inputs to Marketing MIS
Strategic plan and corporate policies
The TPS
External sources:
The competition
The market
 Marketing MIS Subsystems
and Outputs
Marketing research
Product development
Promotion and advertising
Product pricing
 Human Resource MIS
Concerned with all of the activities related
to employees and potential employees of
the organization
 Databases of Manufacturing
Databases of
internal data external data DSS

Transaction Databases Human

Business processing of valid Resource Human
transactions systems transactions resource
for each
MIS
applications
TPS databases

Benefit reports

Salary surveys Manufacturing

Operational Scheduling reports ES
databases Training test scores
Job applicant profiles
Needs and planning
reports
 Inputs to the Human Resource
MIS
Strategic plan or corporate policies
The TPS:
Payroll data
Order processing data
Personnel data
External sources
 Human Resource MIS
Subsystems and Outputs
Human resource planning
Personnel selection and recruiting
Training and skills inventory
Scheduling and job placement
Wage and salary administration
 Other MISs

Accounting MISs
Provides aggregated information on
accounts payable, accounts receivable,
payroll, and other applications.
Geographic information systems (GISs)
Enables managers to pair pre-drawn maps
or map outlines with tabular data to
describe aspects of a particular geographic
region.