STATUTORY COMPLIANCES AND

STANDARD PROCEDURES
Responsibilities of principal employer and
contractors

By Plant P&A
 LABOUR MANAGEMENT BY
ENGINEER IN-CHARGE (EI)
1. Issuing Gate Passes/ Renewal/Cancellation
2. Work Commencement Information
3. ESI, EPF and Gratuity
4. Wage Payment
5. Running Arrear Bill/ Final Bill
6. VDA & AWA
7. Work Completion
 GATE PASS
1. Issuance:
a) Form VI: Labour license
b) Work order copy
c) ESI- TIC copy and Form 2 of EPF
d) Valid T.P.L.
e) Sub-Contractor approval (if applicable)

2. Renewal
a) ESI & P.F. no. of contract worker
b) Gate pass number of worker
c) Work order extension

3. Cancellation
a) F&F Settlement (EL, Bonus & Wages) Gratuity*
b) Service Certificate Copy
c) Enhanced Wages Paid
 WORK COMMENCEMENT
1. EI: Intimation to P&A the within 3 days (Annexure A)

2. Contractor to open file in P&A:

a) Labour License
b) Form VI-A: Within 15 days
c) Register of Workmen
d) Employment Card: Within 3 days
e) ESI and EPF Code
f) Muster Roll

3. GM-PP: Form VI B-Within 15 days

4. P&A: Register of Contractors

 RECORDS & REGISTERS
1. Form VI-A: Within 15 Days
2. Employment Card: Within 3 Days
3. Wage Slip
4. Register of Workmen
5. Register of deductions for damage/loss
6. Register Of Fines
7. Register Of Advances
8. Register Of Overtime
9. Muster Roll
10. Wages cum Muster Roll
11. Attendance Register
 WAGE AND OTHER PAYMENTS
1. Contractor:
a) Attendance Register
b) Payment Intimation- Date, Venue, Time
c) Wage Slip (Before payment)
d) Wage Payment as per Muster Sheet
e) E-Payment Proof
f) Authorized Supervisor only

2. Engineer-In-Charge:
a) Attendance Verification
b) Payment Witness

3. P&A:
a) Payment Witness
b) Rates Verification
 RUNNING ARREAR BILL CLAIM
1. Engineer In-Charges:
a) Send Requisition Letter to P&A through DAK
b) Details to be verified:
Wages cum Muster Sheet
ESI Challan & E-statement
EPF Challan & E-statement
Labour License (if Applicable)
Work Order /Extension Copy
T.P.L Validity
c) P&A gives clearance certificate through DAK
d) RA Bill Register in P&A
 FINAL BILL CLAIM
a) Work Completion Intimation (Annexure B)
b) F&F Payment Intimation
c) Payment Witnessed with P&A
d) Send Requisition Letter to P&A through DAK
e) Details to be verified:
Wages cum Muster Sheet
ESI Challan & E-statement
EPF Challan & E-statement
EL & Bonus
No Dues Certificate issued by CISF
Service Certificate
P&A gives clearance certificate through DAK
 A.W.A. & V.D.A. CLAIM
1. VDA
a) Note-sheet by EI sent to P&A by DAK
b) Details to be verified:
Bid Opening Date of the particular WO
VDA Calculation Sheet
Wages cum Muster Sheet
ESI Challan & E-Statement
EPF Challan & E-Statement

2. AWA @ Rs. 96.15 (Actual Workdays)

a) Reimbursement Claim Form by contractor
b) Details to be verified by P&A:
Wages cum Muster Sheet
ESI Challan & E-Statement
 OTHER IMPORTANT COMPLIANCES
1. ESICA, 1948
a) Contribution: Employee 1.75%, Employer 4.75% of Gross
b) Applicability: Gross up to Rs. 15000 p.m.
c) E-Nomination at joining
d) T.I.C.- 3 Months
e) P.I.C.
f) Accident Register
g) Accident Report Death within 48 hrs
h) Inspection Register
i) Benefits:
i) Sickness
ii) Medical
iii) Disablement
iv) Maternity
v) Death & Funeral
 OTHER IMPORTANT COMPLIANCES
1. EPFA, 1952
a) Contribution: Employee 12%, Employer 12% of Basic
b) EPS- 8.67% of Rs. 12000, Rest- EPF (Employer Contri.)
c) Compulsory: Basic up to Rs. 12000 p.m.
d) Nomination @ Joining Form 2
e) Form 3A: Indv-Annual Contribution Statement
f) Inspection Register
i) PF Number E-Allotment
ii) PF Transfer- Form 13
iii) PF Withdrawal- Form 19 & 10-C

2. Payment of Gratuity, 1972

i) Gratuity payment Death & Disablement