Professional Documents
Culture Documents
AND
FRAMEWORK OF INTERNATIONAL
TRADE DOCUMENTATION
BY
DOCUMENTATION FRAMEWORK
MANAGING SHIPMENTS
Introduction to
International Business Operations
Custom
Packaging Port s
Exporter Customs Examin
Despatch Custodian
Formalities
s Factory Inspection MH to Carriers
s of Goods ation of
Goods
Receipt by
Importer
Port Formalities + Obtain Loading into
Gate pass Carrier ICD /
CFS
Sl. Stake holder Function
No.
1. Exporter / Supplier and receiver of goods
Importer
2. Inspection Agency Certifies of goods quality as per contract
4. Frieght Forwarder Books space in the ship, liason with Port authority. Some provide
additional services such as warehousing, material handling and
transportation.
5. Transporter Provided transportation of goods
6. ICD / CFS Provides stuffing and de-stuffing operation, customs examination and
Operator approval and onward from ICD / CFS to port and vice-versa. Serves as a
Dry Port.
7. Customs House Does documents clearance from Customs.
Agent
8. Customs Permits import or export of goods from India. Collects import and export
duty wherever applicable.
9. Shipping Agent Liasons on behalf of ship owner/shipping co.
10. Port Providers loading, un-loading and associated facilities to the ship,
provides storage space, inspection facilities by Customs for cargo.
11. Ships Master Endorses receipt of good on board the ship.
14. Quality Surveyors Determines quality of goods on board vessel during loading and un-
loading
15. NVOCC A shipment consolidator or freight forwarder who does not own any
Vessel, but functions as a carrier by issuing its own bills of lading or air
waybills and assuming responsibility for the shipments.
16. Banks Effects transfer of funds, provides loans packing credit, foreign
currency, stands as guarantee /negotiates documents, hedges currency rate
PURCHASE ORDER
PROFORMA INVOICE
LETTER of CREDIT
WORK ORDER
SELLERS CONFIRMATION - PROFORMA INVOICE
BUYERS CONFIRMATION - LETTER OF CREDIT
ARRANGING FINANCE-PACKING CREDIT
PRODUCTION NOTICE
FORWARDING INSTRUCTION
SHIPPING ORDER
INSPECTION CERTIFICATE
PACKAGING CERFIFICATE
PACKING LIST
21-09-2017 Dr. Deepankar Sinha, IIFT, Kolkata campus 12
COMMERCIAL INVOICE
BILL OF LADING
SHIPPING BILL
PORTS PERMISSION - CARTING ORDER
CUSTOMS PERMISSION LET EXPORT ORDER
DOCK CHALLAN
STOWAGE / BAY PLAN
LOADING INSTRUCTION
MATE RECEIPT
PAYMENT CLAIM
RECEIPT OF GOODS
21-09-2017 Dr. Deepankar Sinha, IIFT, Kolkata campus 13
International Business Terms
NAMED PLACE
DAP
DAP
DAT
DAP
EXPORTER
MIN
MIN
MAX MAX
EXW FCA FAS FOB CFR CIF CPT CIP DAT DAP DDP
IMPORTER
MAX
MAX
MIN MIN
EXW FCA FAS FOB CFR CIF CPT CIP DAT DAP DDP
E X W Y Y Y Y
F C A Y Y Y Y
F A S Y
F O B Y
C F R Y
C I F Y
C P T Y Y Y Y
C I P Y Y Y Y
D A T Y Y Y Y
D A P Y Y Y Y
D D P Y Y Y Y
STARTING EXPORT
PROCESSING ORDERS
FOR EXPORT
SHIPMENT OF EXPORT
POST-SHIPMENT
STARTING EXPORT
documentation
STARTING EXPORT - related documents
REGISTERING PROFILE WITH DGFT -
RA
RECEIVE BUYERS LC
CERTIFICATE OF
QUALITY
SHIPMENT PREPARATION
SHIPMENT OF EXPORT
documentation
SHIPMENT PREPARATION
CERTIFICATE OF
ORIGIN
FORWARDING INSTRUCTION
PACKING CERTIFICATE
PACKING LIST
COMMERCIAL INVOICE
MARINE CARGO
INSURANCE
BILL OF LADING - SEA
FREIGHT
SHIPMENT ADVICE
POST-SHIPMENT
documentation
POST-SHIPMENT
documentation
ADVANCE PAYMENT IRREVOCABLE LC NON-REALIZED EXPORTS