EDUP3063

Assessment in Education

Reporting of assessment data

Purpose of Reporting
Reporting Methods

Presented by,
Famelia P. Menjaya
PISMP TESL June 2015 Intake (IPGK Rajang)
 What is reporting?

A document containing information organized in a

narrative, graphic, or tabular form, prepared on ad hoc,
periodic, recurring, regular, or as required basis.
Reports may refer to specific periods, events, occurrences,
or subjects, and may be communicated or presented in
oral or written form.
A statement of a student's grades, level of achievement,
or academic standing for or
during a prescribed period of time.
Purpose of
Reporting
 Purpose of Reporting
to focus on outcomes
acquiring information
to improve and / or when the purpose of
about students’
evaluate existing an assessment is
learning over a period
programs reporting for
of time
accreditation or review

to make judgements
to evaluate the
to monitor about student
effectiveness of
developments in achievement in
teaching programs and
student learning relation to agreed
system-level initiatives
standards

to inform decisions
about future learning
and support
Reporting
Methods
According to Sanderson (2011), before preparing an assessment
report, you should:

Write clearly and

Know your data Know your audience
simply

Consider that you may

need multiple report
If Format available— formats after the first
Get feedback
follow it one (PowerPoint,
executive summary,
newsletter, etc.)
 1. Using Assessment Results

• Accreditation reports and reviews

Primary • General education evaluations
Uses: • Curriculum review
• Requests to a curriculum committee

• Recruiting
• Alumni newsletter
Secondary
• Publications
Uses:
• Career services
• Securing grants
 2. Assessment Audience
It is necessary to determine who the audience is and what it wants
to know before determining the content, style, and method of
reporting assessment results. Examples of audiences are:

School
administration Teachers

Parents Students
Teacher
Association
(PIBG)
committees
 3. Assessment Report Format
The choice of report format should be based on the material in the
report and its audience.
Assessment Web
Full reports summaries reporting
Useful to Used to highlight Provides easy
audiences particular findings, access to a wide
interested in the to focus on specific range of
details of an issues audiences
assessment Summarize Makes specific
They can also assessment data available
serve as activities for and interactive
complete audiences not Enables
records of inclined to read a full audiences to
assessment report. (assessment answer
activities notes, brochures, or customized
flyers) questions
4. Assessment Report Outline

Introduction & Background

Methods

Strength & Limitation

Summary of findings

Discussion and Implications

Recommendations

Appendices
 4. Assessment Report Outline

Introduction and Background

• Describe the purpose of the needs of assessment and
the specific questions to be investigated
• What was the problem that made you want to assess
it, when you launched it
• It provides a clear understanding of the rationale,
purpose and direction of the assessment and report
• Indicate who was involved in initiating the assessment
• This section should include the statement “The
purpose of this assessment was to…”
 4. Assessment Report Outline

Methods
• Provides an overview of the methodology
used for assessment, including:
• Summary of the timeline and steps in
the assessment process
• Information on sampling
• The assessment instrument
• Data analysis procedures
 4. Assessment Report Outline

Strength and Limitation

• Describe the main strength of your research
• Considerations that you want your audience
to be aware of as they read and interpret the
data collected
• An example of a strength – many sources of
information included in your assessment
• An example of limitation – resource constrains
 4. Assessment Report Outline

Summary of Findings
• Provides detailed results of your assessment
– includes charts, graphs or other visuals to
ensure understanding of dense information
• Give results of any statistical analysis
conducted – the facts from your data
• Use the purpose of your assessment as a
guide for what to include
 4. Assessment Report Outline

Discussion and Implications

• This section ties the result together and is the
capstone of the assessment process
• Discussion can be findings in relation to your
school or the profession
• You can reflect on what you learned and what
the impacts might be, which can be tailored to
the specific audience you are writing the
report to
 4. Assessment Report Outline

Recommendations
• What actions will you take as a result
of the assessment?
• This section focuses on what should
happen next
• Often where decision makers will
focus their attention
 4. Assessment Report Outline

Appendices
•Includes in the appendix the
data collection instruments
used, such as the survey and
focus group questions,
protocols, etc.
 5. Confidentiality
Confidentiality is extremely important in assessment result reporting. Who
will have access to the results?

Open reporting will probably be appropriate if an assessment is focused on a

university-wide program and results are aggregated at the university level.

Reporting to program directors only may be most appropriate if assessment

is focused on improving a particular program.

The assessment team must be concerned with participant confidentiality,

also.

Data should be aggregated to protect individuals and comments and open-

ended survey responses revised to remove individual identifiers.
 Conclusion

• aesthetically pleasing
• clearly written
• based on perfect statistical analyses
The report • contains appropriate tables and
written graphs
should be: • provides incisive and correct
interpretations of findings
• includes wise and feasible
recommendations and actions to
take
 A Great
Report is
always