Microsoft Project

Step
by
Step
Step 1:
Open Micosoft Project 2003
Start > All Programs > Microsoft Office > Microsoft Office Project 2003

3
4

2
1
Microsoft Project 2003 Main Screen

Menu bar

Tool bar

Entry bar

Entry table

Gantt Chart

Split bar
Microsoft Project 2003 Main Screen

Project
Guide
Project1: Project with 7 Tasks
Tasks Immediate Predecessor Normal Time (Days)

A None 4
B None 5
C A 7
D B 5
E B 8
F C, D 3
G E 2
Step 2:
Enter Task Name;
Task Name, Duration, Start, Finish, Predecessors
How to enter Predecessors?
Pick the Task > Right Click > Task Information…
Task Information window;
Predecessors tab > Enter Predecessors’ Task Name
Case:
Task with 2 or more Predecessors
Task Information > Predecessors > Enter Predecessor’s Task Name one by one

PS:
It shows the
Task’s ID,
NOT Task’s
Name

Task’s
ID
Step 3:
Enter Resource Names;
Resource > Specify people and equipment for the project
Enter Resources Data;
Resource Name, Email Address, Windows User Account,
Group, Standard Rate, Overtime Rate
Step 4:
Assign Resources to Task;
Resources Names field > Pick the Resources for each Task
Step 5:
View Gantt Chart;
From the Menu Bar, View > Gantt Chart

Gantt
Chart
Step 6:
See the project’s Critical Task;
Report > See the project’s critical task
Critical Task > Shown in red color bar
Critical Path = Least time required to complete the project

Critical
Task
 Program Evaluation and Review
Technique (PERT)
Activity Predecessor Opt. Norm. Pess. TE
a m b (a + 4m + b)/6

a -- 2 4 6 4.00
b -- 3 5 9 5.33
c a 4 5 7 5.17
d a 4 6 10 6.33

e b, c 4 5 7 5.17

f d 3 4 8 4.50
g e 3 5 8 5.17
Insert New Column Field

Right Click on tab, click

Insert Column
Insert Required Fields

Click fields required, then click OK

Get Detailed View

Click Views, then go to “more views”

Get Detailed Gantt

Select “Detail Gantt”

Show Slack Time/Schedule

Again, Go to view, select “Table”

and then select “Schedule”
Print Gantt Chart

Click “Print
Preview” button
Print Preview window

Click “Print”
button to print
Gantt Chart
Print Network Diagram

In the Menu bar, Click “View”,

and then “Network Diagram”
 Network Diagram

Click “Print Preview

Button”
Network Diagram Preview
Problem: How to fit it in 1 page?

Click “Page
Setup” button
Page Setup

Fit to “1 page
wide by 1 page
tall”
Print Preview: 1 page
Thank you