Professional Documents
Culture Documents
Welcome
Course Agenda
3 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
Module 1: SAP
EHS Basic
Data & Tools
IBM Global Business Services
Country /
Overview of EH&S Module
Region
Canadian Environmental Protection Act
Clean Air Act
Canada
Canada Water Act
Toxic Substance Management
IPPC
UNFCCC
Reach
Europe
ADR, RID
Dangerous Substance 67/548/EEC
EHS regulations
Energy Used In Various Products
5 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
6 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
SAP EHS
7 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
Safety standards
8 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
Product Safety
Product Safety:
• Any company which get involve in produce and sell hazardous substances, Company
must support in protecting humans and the environment from the hazards these
substances pose.
• These Produce must attract numerous laws and regulations on hazardous substances
worldwide.
• This SAP component helps you to handle hazardous substances safely and bring them
safely onto the market, and also comply with all relevant regulations automatically.
Product Compliance:
• Evaluate, calculate, ensure and document product related compliance aspects.
9 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
Product Safety
Material Substance Declaration Management:
• Maintain regulatory substance date in a harmonized an efficient way.
• Ensure the development and introduction of compliant components, parts and
materials and substances
Supplier & Customer Compliance:
• Manage the data collection process of supplier information regarding component based
compliance data
• Safeguard to meet customers' compliance requirements needs in time and quality*
Transport Compliance:
• Evaluate and conduct legally compliant transportation of substances and products
10 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
Environmental Reporting
11 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
Environmental Reporting
Waste Compliance:
• Reporting of waste/Hazardous substance generated by plant/organization level.
Disposal methods used for such waste. Minimize and manage waste in a compliant
manner
Plant Safety Management:
• Comply with equipment or facility related regulations and ensure plant safety meeting
the applicable standards
Enterprise Energy Management:
• Reporting of Energy usage/conservation by plant/organization level. Monitor and
reduce energy use at plant, building and equipment level.
12 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
Demonstration
13 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
Any questions?
14 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
Module 2:
Substance and
Property Tree
Management
IBM Global Business Services
EHS Database
EHS Database is a central repository to store all the data related to different sub
module in EHS
Dangerous
Good
Product
safety GLM
SPECIFICATIO
N DATABASE
Industry
Waste Hygiene and
management Safety
16 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
17 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
Header data
icon
18 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
19 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
Specification Categories
Substance
Agent
EHS
DG Database
Classification
Waste code
20 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
Specification types
22 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
23 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
Structure of Substance
24 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
Identifiers
Identifiers are Unique Identification devises using names, numbers, and formulas
In EH&S, substances are uniquely characterized using substance
identification.
Several substance can be assigned to identifiers in the form of names,
numbers, and formulas and output them specifically on substance reports.
When entering the initial screen of Substance Management, can also enter
substance identifiers as search criteria.
Identifiers can be maintained in different languages so that it eases the search
option.
25 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
Identifiers (continued)
26 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
Identifiers (continued)
27 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
Material
N:1
Material Specification
Material
28 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
29 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
Properties (value assignment type ) can be created with the characteristic and
class concept.
Different characteristics are created and assigned to the class.
These characteristic can be assigned to different property tree.
Property tree can be created in the customizing .
Different property tree is created to group the data for different purposes.
Since we are using class system so there is no data redundancy and same
characteristic can be used for different property tree
30 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
31 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
Customizing Settings
Step 1: Creating a specification type
– SAP Customizing Implementation Guide => Environment, Health & Safety =>
Basic Data and Tools => Specification Management => Specification Master =>
Specify Specification type
32 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
Customizing Settings
You should start on level one in the dialogue structure on the left side and
then continue to the other levels
33 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
Customizing Settings
2nd Step: Assign A Specification category to the specification type created.
3rd Step: Assign property tree which are relevant to the specification type
created.
4th Step: Create a specification with the specification type which is created
above (CG02BD) and check whether the property tree and specification
category is appearing correctly.
34 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
35 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
This customizing is done to enable the search option for the newly
created identifier type
36 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
37 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
38 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
39 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
40 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
41 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
42 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
Substance Listing
43 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
44 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
Transport Classification
Transport Classification can help link dangerous goods data to a material or a
real substance using a substance category Dangerous goods classification of
type Transport classification
In Dangerous goods classification, you can assign a UN number and a hazard
potential for each dangerous goods regulation, thus producing the link to the
dangerous goods data.
This unique assignment of dangerous goods regulation, UN number, and
hazard potential forms the dangerous goods classification.
It can then be assigned the dangerous goods classification to a material via
the material-substance assignment, or to a real substance via substance
reference.
You will find further information about EH&S Dangerous Goods Management.
45 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
Copy From Template is a data filling technique which helps us to copy data
from one specification to the new specification.
In copy from template there will be no link between the two specification and
they have no effect on each other.
Path: Create a new specification Menu Copy Template
Enter the key for the source specification Select the tabs which you need
to copy
46 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
47 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
48 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
Customized Templates
Customized templates can be created in which you can select fields which
are needed to be copied.
Go to specification workbench Menu Inheritance
edit tempaltes
49 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
Referencing
50 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
Referencing (continued)
Reference:
Target Specification Specification 1
Specification2
Prop 1 Prop 2 Prop 3 prop4
Specification:1 Specification:2
51 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
Referencing (continued)
In the header data in the references tab you can enter the specification from
which you need to link the specification to as can be seen below:
52 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
Referencing (continued)
Reference and target specification are linked, so changes are handed over
automatically
53 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
54 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
Inheritance
This functionality enables to pass value assignments and identifiers from
source specification to target specification.
To do this, we need to create an inheritance relationship in which the source
specification, the target specification and the template are defined.
The inheritance template controls the following:
– Which all identifiers and value assignments needed to be passed on
– If the value assignments passed on can be edited and whether the data changes
made are temporary or permanent
– If the relationships can be deactivated and reactivated if required
55 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
56 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
Properties of Inheritance
57 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
58 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
Calculates
data
Secondary data is
determined
59 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
60 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
61 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
Structure
Specification:1
component1
Component 2
62 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
Component
63 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
Any questions?
64 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
Module 3:
Search Hit-list
IBM Global Business Services
66 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
The layout functions provided in EH&S are designed to fulfill the requirements for
creating the following documents, for example:
Material safety data sheets according to European guidelines
Material safety data sheets (MSDS) according to North American guidelines
Hazardous substance labels
Danger labels (dangerous goods transport)
TREM cards (dangerous goods transport)
Standard operating procedure (in accordance with hazardous substance laws in
Germany)
EH&S reporting uses Microsoft Word as its word-processing software.
67 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
General Process
The layout of the document in Word can be created by assigning data from the
substance
At the time that the report is generated, the system accesses the key
information assigned via the symbols in the R/3 substance database or other
R/3 tables. Special additional functions prepare the data delivered, transfer the
formatting, determine suitable font sizes, and adjust text and graphics to fit the
111 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
predefined frame sizes.
IBM Global Business Services
System Overview
EH&S reporting recognizes the following elements:
Report template
Specifies the layout of the doc. and references the contents of the substance DB
and other R/3 data using symbols.
Symbols
Forms link between the report template and the R/3 data and are used to control
the data formatting in the doc to be created.
Final report
Based on a report and completed with other R/3 data during a further generation
run. This data could be, for example, material data, customer data (address), and
SD order data. A report completed in this way (ready-to-ship report) can be sent
to an addressee.
Report request
Generated from an R/3 business process and transferred to the EH&S reporting
module. The requests are processed by means of periodically started processing
runs (mass processing).
70 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
71 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
Word Functions
All Word functions can be used for the report template. This means you can
115 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
insert graphics, use character formatting, define headers and footers, use the
IBM Global Business Services
Usage:
The rating and validity area together determine the so-called “usage.” If the
document is intended for several validity area/language combinations for
Multilingual Documents.
Example - A multilingual hazardous substance label, these assignments
are also part of the substance report generation variant.
Fig. shows the header data for the substance report generation variant.
This is, for example, the validity area, the report type, the report template
assigned, control specifications for report management (see chapter
“Report Management”) and display options.
74 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
TCode: CG2B
75 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
76 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
Customizing path:
SPRO EHS Product safety Report Shipping Basic setting
for Shipping from SD document Condition schemas for RGV selection
77 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
Report Generation
)
report information system
SD + MM data
Generation variant +
language selection +
date
78 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
Report once created in the system is in created status which needs to be checked
by PRS author and once confirmed is moved to the released status.
79 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
• Tcode: CG02
EHS • Report generated with valid generation variant
database
80 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
Generation failed
Maintenance
required in Report can sti ll be
Check the EHS database
WWI server some phrase is generated
missing or
phrase is not translated in the
report language
81 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
Generated
report in the
form of a Word
document in the
Print Preview
view.
82 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
Final Report
The final report (also known as the ready-to-ship report) is based on a report
and was filled with R/3 data during a further generation run. This data could be,
for example, material data, customer data (address), and SD order data. A
report completed in this way is sent to an addressee. Material safety data sheet
management, which is described in chapter 7, refers back to reports to add
material data and order data to the material safety data sheet (MSDS).
83 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
84 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
85 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
Sample EHS
Documents.doc
86 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
Releasing Reports
The number and sequence of the various release statuses depend on how you
have defined the status network and generation variant. In every release status,
the person responsible can accept or reject the report. Accepting the report
leads to the next release status. If it is rejected, the report is deleted.
87 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
Versioning of reports
A report can be created any number of times for a substance, a generation
variant, and a language. As long as a report is not released and does not have a
version assigned, the new report replaces the old one. If, however, a report has
already been released and a version requirement exists, a new report version is
created for the newly generated report.
Controlling Using the Relevancy Indicator
Versioning is dependent on whether the relevancy indicator was set. You can set
the relevancy indicator:
In substance characteristic usage Reports that contain relevant substance
changes are automatically included when the work list is generated.
In the report header
You can also set the relevancy indicator in the header data of a report that has
been generated but not yet assigned a version.
88 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
Numbering:
If the relevancy indicator is set, the main version of the report with a version
requirement is incremented and the sub-version is set to zero.
If the relevancy indicator is not set, the sub-version of the report with a version
requirement is incremented.
Reports that do not have the version requirement indicator set are always
assigned the version 1.0. To ensure that the version remains unique, the current
released version is always replaced by the new version.
The following rules guarantee that report versions remain unique in the R/3
System:
No gaps are permitted when main version numbers are assigned.
Once a version number has been assigned to a report, it cannot be changed.
Report shipping always accesses the most recent released version of a report.
The most recent version is always assigned to the last report generated,
regardless of its key date..
89 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
Any questions?
90 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
Module 5:
Training Phrase
Management
IBM Global Business Services
Module 5: Objectives
136 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
Phrase Management
(Functionalities)
Allows to handle texts in standardized modules effectively in a number of
languages.
Phrases are managed in phrase libraries and grouped together in phrase
groups.
Using phrase sets, can assign phrases to the individual characteristics of the
substance properties.
SAP EH&S can manage a number of phrase libraries, one of which is selected
as the active library for data maintenance.
2010
137A wide range of uSsAePrEfHuSn-cBtaiosicnDsa,a
t & To ols a nd P ro du c tS af ety
s uc h as s e arch in g according©to©CoCopyright
spyprieghctia IBlMCorporation 2010
IBM
IBM Global Business Services
139 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
Phrase Definition
Phrases are standardized text that is assigned to values to characteristic, or
used as text patterns on substance report . Phrases can be translated into
different languages based on the customizing defined in product safety.
140 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
Structure of Phrases:
Phrase Library: This defines the origin of the Phrases and the type
of phrase assignment .
Different company’s has different hierarchy for storing phrases, phrase library
can be used for the same.
Phrase Group: for each Phrase library different phrase groups can be
assigned.
This is to define Phrases more precisely and each phrase can
be assigned to only one phrase group
Phrases Components:
Header Information.
Item Information
Item Data:
At Item level different translation of Phrases can be done. For every language
phrase item
142 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
contains Phrase text, phrase code and link to graphic.
IBM Global Business Services
Phrase Management:
Purpose
To provide centralized text management
To facilitate the Import of standardised Passive phrase library
To facilitate the Import of 3rd party content provider phrases
To facilitate the assignment of texts to substance properties
To add texts to reports, for example, MSDS, labels, etc.
98 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
Only the phrases in the active phrase library can be used for value
assignment in the property tree.
The SAP system enables us to import purchased ( 3rd party content provider)
or company-specific phrase libraries into the SAP system, and to merge them
with the active phrase library so that it can be used in the property tree and
templates.
99 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
Phrase Libraries
Active Lib
100 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
Phrase Management and Usage of
IBM Global Business Services
Phrases
Step1
Phrase set 2
reference phrase
Creation / Updation to merge
phrases
Phrase set n
Step2 Step3
Property Tree
Report
Chapter 1….
Property A Phrase Chapter 9
Chapter 1
Characteristic 1: Phrase x Set 1 (Phrase xy
….
in German)
Phrase x Chapter 9
Phrase y (Phrase xy
Phrase xy in English)
101 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
Phrase Groups
Keeping related phrases for ex- all marketing phrases under a single
Phrase Group, simplifies retrieval of them. By using the phrase group
code as the search criteria, all related phrases can be retrieved at the
same time
A phrase can be assigned to one phrase group only
102 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
103 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
Click
Extras
Click
Merge
104 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
Click
Choose
105 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
Click Item
106 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
107 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
108 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
Phrase Sets
phrase 1
Phrase Set 1 Phrase Set 4
phrase 2
phrase 3
Phrase Set 2 phrase 4
phrase 6
phrase 7
109 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
111 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
Click
Hit List
Enter
Phrase Set
112 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
Click Phrases to
Tick the display the
Check phrases in the
Box Ph
113 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
114 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
Click Enter
Hit List Prase Set
115 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
Click Phrases to
Tick the display the
Check phrases in the
Box Pr S
116 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
Click in the
next
available Click on the
Phrase field Possible Entry
Button
117 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
Click
Transfer (Enter)
Click on the
required phrase
Click
Transfer (Enter)
118 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
Click Enter
to display Click Exit
the Text
Click
Save
119 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
This functionality determines where the phrase has been used. For Ex-
Deletion of Phrases:
121 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
Course Summary
In this course, you learnt how to:
Search for phrases and phrase sets
View phrases and phrase sets
Maintain phrases
Assign phrases to phrase sets
Merge phrases into the active library
View “Where-Used List”
Delete Phrases and Phrase Sets …
122 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
Any questions?
123 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
Module 6:
Characteristic
and Value
Assignment
Creation
IBM Global Business Services
Module 6: Objectives
125 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
1st Step:
Create a characteristic
SAP Menu Cross Application Components Classification system
ataMaster Characteristics
d (Transaction: CT04)
126 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
Data type
Number of characters
Decimals
Unit of Measure
Lower and upper limit
Description
127 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
128 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
129 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
Corresponding Class
New value active
Change active
Value assignment category
Usage profile
Specification type assigned to value assignment type
Generally it is recommended to have same name for the class and the value
assignment type for the sake of simplicity.
130 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
131 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
132 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
Any questions?
133 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
Module 7:
Report Shipping
IBM Global Business Services
Introduction
This module helps in bringing the hazardous material safely into the market
and comply with the relevant regulation in that place
135 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
Following SAP component must be installed to use all the functionality of Product
safety
136 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
Following function of basic data and tools are used in the product safety
Specification Management
Specification information system
Import Export functionality for uploading phrases, specification.
Global label management
137 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
Substance structure
138 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
Specification:
It contains all the information pertaining to the various material.
Ex- physical and chemical properties .
Specification is not sold .
Material:
139 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
Material assignment defined with 1:1 or n:1 relationship are correct with in
Product
Safety
140 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
Saleable
material
Raw material
Raw material
141 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
REAL_SUB
PURE_SUB
LIST_SUB
REAL_GRP
LS_UN_SUB
DG_CL_SUB
Specification types
Real substances:
Substance which are physically present in the company eg: finished products,
raw materials
One or more materials can be linked/assigned to substance.
Listed substances
A listed substance is a substance whose properties has been described in
UN regulation
Listed substances are not produced or sold .Listed substance is used as a
model for real substance by using them as a reference
143 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
Pure Substance:
Substance which are 100% pure and these substance can be used as a
composition of a REAL substance. It is the lowest level of composition. It is
not assigned to material directly.
144 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
Real Substance
Semi finished varnish alcohol
Pure substance
Raw mat. methyl ethylene Benzene
UN listed
Un Listed
Substance Substance
145 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
Overview
Check Functions
Allows to set up report shipping in accordance with the legal requirements in the
recipient country and region. The whole shipping procedure, from triggering the
shipping process to the actual shipping, is subject to business checks. If
required, the person responsible in organization must check the output for the
report shipping order and post the receipt of the acknowledgement of rec eipt.
147 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
All released reports already contain the generated substance data. The R/3
System determines the logistic data, for example, address or product name,
relevant for shipping and adds this data to the substance report.
This means that the same substance report can be sent to a number of different
recipients. You can also set up the R/3 System so that it re-determines the most
up-to-date released substance report before generating..
148 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
As well as shipping substance reports that were created in the R/3 System, It
can also ship inbound reports. Inbound reports are reports that were imported
from external systems.
149 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
Shipping reason
Shipping triggered from Sales and Distribution is the shipping reason for
automatic shipping of MSDS.
As the result of a relevant substance or phrase change, the R/3 System
automatically generates new report versions. This means that subsequent
Shipping may be required as the shipping reason.
150 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
151 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
Reason type
The reason type allows to specify the shipping reason more exactly. For
shipping triggered by Sales, can differentiate between triggering by delivery
and by order.
The link to the report type is made via the business process. The report type is
assigned to a report via the corresponding generation variant with which the
report was created. When MSDS are shipped, only those reports whose report
type is assigned to the business process MSDS are selected as standard.
Initial Status
Can be used the initial status to control whether the report shipping order must
be released manually by the person responsible in your company before
processing. Alternatively, you can specify that the report shipping order is
201immediately procSeAsPsEeHdS-fuBarstihceDra.ta& Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
Control Parameters
Depending on the shipping reason, reason type, and business process you can
also specify the control parameters. Following parameters can be conrolled
Whether the report shipping order should be taken into account in subsequent
shipping
Whether the person responsible has to check the output of the report shipping
order
Whether the person responsible has to post the acknowledgement of receipt
Whether the R/3 System has to reselect the most up-to-date released report
before
generating the final report
Whether the report shipping orders have to be bundled
Whether a cover sheet is to accompany the report
Whether an acknowledgement of receipt is to accompany the report
Other Dependencies
153 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
Communication Types
The routines for checking and saving report shipping orders are assigned
directly to the shipping reason. The check records the report shipping orders
first and then, in a second stage, runs the actual check function.
Depending on the shipping reason ,can also assign a cover sheet and
acknowledgement of receipt. As a selection criterion you can also enter the
initiator (sales organization) and the recipient country. In addition, you can
directly specify the cover sheet and acknowledgement of receipt for the
business process.
This assignment is then used for shipping order bundles that contain report
shipping orders with different shipping reasons and belong to the business
process in question. For the R/3 System to output the documents must have
set the appropriate control indicators for the shipping reason.
2) Partner Functions
Contact Person
You can define a number of contact persons for one MSDS recipient. If you have
also assigned the function of contact person for material safety data sheets to a
contact person, this contact person and not the higher-level business partner
receives the relevant material safety data sheets from the R/3 System.
Manual Shipping
In manual report shipping, you have a choice of more recipients. You can ship
reports to another R/3 office user or to a general report recipient as well as to
business partners (customers).
157 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
Report Recipients
158 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
The language of the report recipient determines the language of the MSDS.
You can assign other languages to the report recipient’s country in Customizing
if the report is to be shipped in a number of languages.
Substance data can have different validity areas. For automatic shipping, you
can use Customizing to define which key date is to be used as the
procurement date depending on the shipping reason. During generation, the
substance data that is valid on the key date is used. If required, you can set up
a lead time for report shipping depending on the country. This ensures that the
report reaches the recipient before the material delivery.
The sender’s details must be entered on a material safety data sheet. example,
209
the address of theSAcPoEmHSp-aBnasyic,Deamate&rTgoeolsnacnydPteroledupcthSoanefeyt number, ©anCopyright
©CodpynriaghmtIBIBM
eMsCCorporation
oofrporation2010
2010
contact persons who can provide information about a material safety data
IBM Global Business Services
The report shipping order contains all specific parameters in its header:
Shipping reason (for example, generated manually, generated by Sales)
Business process (for example, material safety data sheet shipping)
Target shipping date and shipping date with time of shipping
Report shipping order type (report, cover sheet, or acknowledgement of
receipt) and shipping unit
21
0 (for example, enSAvPeEloHpSe-BtahsacitDhatoal&dTsoo1sl0ansdhPeroedtusctoSaffeptyaperor e-m©C
©aCopyright
oilpytrhg
i ahttIBcManCoCorporation
IBM srpeornadtion2010
2010
IBM Global Business Services
211 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
If the System does not find a report that matches the selection parameters, it
creates a report request in addition to the report shipping order. The final report
can only be generated if a released report results from the report request.
Therefore the R/3 System checks the status of the report before generating. If the
report status is not set to released, the R/3 System sets the status of the report
shipping order to Errors. When the report is finally released, the person
responsible can reset the report shipping order status manually.
165 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
Report recipient
Sales organization of sender
Name of the material for which the report is being sent
Substance ID for which the report was generated
Generation variant for which the report was generated
Language in which the report was generated
Main version of the report
If all these criteria apart from the language are identical, the R/3 System
does not
reject the report shipping order. The report is sent in the new language.
167 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
168 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
The existing report shipping orders are checked in all statuses apart from
report shipping orders with the status Start of work or Released. As these
report shipping orders have not yet been checked, it is possible that they may
be rejected and are then no longer relevant. As subsequent shipping orders
are never rejected once they are generated, they are also taken into account
in the status Released. The R/3 System also includes manually generated
report shipping orders in the check.
If the Report Shipping Order Fails the Check...
If a report shipping order is rejected after it has been checked, the person
responsible can reset the status of the report shipping order manually to In
work. The R/3 System always saves the report shipping order that was
rejected last in order to retain the date of the last purchase order for the
218 product. All otheSrArPeEpHoSr-tBsahsicipDpaitnag&Tooord
l seanrdsPtrhodautctwSaeferetyrejected a©©
rCeCopyright
opdyreiglehtIBM
tIeBMCorporation
d.Corporation2010
2010
IBM Global Business Services
The R/3 System supports subsequent shipping of reports that have already been
shipped if a new main version of the report is created. To make this possible, SAP
provides a solution that automatically takes the legal guidelines for the validity
area European Union into account. Depending on the recipient country and
region, you can modify the delivered function for subsequent shipping or develop
and implement your own routines.
Determining subsequent shipping orders can be set up to run automatically in
cycles. Using the validity date, the R/3 System also takes into account reports that
have already been released but only become valid at a date in the future.
Subsequent shipping orders are created by the R/3 System as follows:
The System selects all new released reports that have a new main version. A new
main version is created automatically in the R/3 System when a report is
created by the R/3 System as the result of a relevant change to a substance or
phrase. Using a generation variant indicator can also specify that all relevant
changes should be indicated in the generated report.
219 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
The system checks whether previous versions of the reports exist. However,
only report shipping orders are included whose target shipping dates from the
R/3 component Sales and Distribution (SD) are not older than twelve months.
This means a purchase order for a material must have been issued within the
last twelve months.
The R/3 System checks whether the subsequent shipping indicator is set for
the previous versions of the report shipping orders.
The R/3 System compares the selected reports and the new reports for the
following assignments:
The report-substance assignment set in the report header
The material-substance assignment set in substance management
220 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
172 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
Can trigger a report shipping order manually from the report information
system. All reports that select using the search functions in the report
information system have already been released.
Whether a report is available for MSDS shipping then only depends on the
report type that the generation variant assigns to the report. The report type
must be assigned to the business process Material safety data sheet
shipping and this business process must belong to the shipping reason
Manual shipping.
173 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
TCODE: CG54
Report Information System Select the release MSDS
Report Send
174 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
175 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
Further Procedures:
You can modify the remaining procedure using your own processing routines.
The individual stations are logged by the R/3 System. These include:
Bundling
Generating
Packing
Shipping
Checking goods issue
Posting acknowledgements of receipt
Data backup
176 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
178 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
179 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
180 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
181 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
182 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
Cover sheets, acknowledgements of receipt, and print jobs are always deleted
by the backup routine as standard. In Customizing, you can set the number of
days after which a completed report shipping order is to be stored.
The stored data is entered in the shipping history. This enables you to prove that
a specific substance report has already been sent to a recipient. If the report has
to be sent subsequently, the data is readily retrievable.
If you set the final report indicator, the completely generated report is stored in
the R/3 document management system. The parameter values that are therefore
no longer required are deleted. However, you can specify in Customizing the
parameters that you explicitly want to store depending on the shipping reason.
You can open the complete report and the list of special parameters in the
shipping log.
If you have not set the final report indicator, the finally generated report is deleted.
All the corresponding parameter values and the special parameter values you
want to save are stored. If you call the display for the final report in the shipping
log, the R/3 System generates it using the stored parameter values.
183 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
185 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
Here we assign the reason for a report shipping order to a business process.
Depending on the shipping reason, we can set specific indicators with which
further control on the report shipping can be done.
186 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
187 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
188 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
189 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
User exit is defined in basic data and tools manage user exits.
190 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
Specify Communication:
For EH&S installations that are based on a 4.X standard release, the
communication types required are delivered as standard. The following
communication types are supported for report shipping:
INT (Internet)
FAX (fax)
LET (letter)
240 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
RML (R/Mail)
IBM Global Business Services
192 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
193 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
194 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
If the default communication type is not found in the IMG assignment table, the
SAP System checks if other communication types exist for this recipient in the
IMG table. If the system finds several corresponding communication types, it uses
the communication type with the highest priority.
195 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
196 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
There are 5 tables which can be defined. As per the business requirement
one of the table is used for the selection of RGV
197 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
This case we need to release a new version of the report so that the newly
created MSDS with the updated properties can be shipped to the customers. This
process will be taken care by the SUB_CALL(Subsequent Shipping).
198 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010
IBM Global Business Services
199 SAP EHS - Basic Data & Tools and Product Safety © Copyright IBM Corporation 2010