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 DEFINITION
A letter of appointment is a written offer of a
specified position in an organization. After a
candidate has gone through all the
necessary interviews and pre-screening, they
will be issued a letter of appointment if they
are chosen for the job. It sometimes, but not
always, confirms details of the said position
and the start date. It may also include salary
and bonus information.
SAMPLE
 CONTENTS

• Name and address of the organization (employer)

• Name and address of the applicant
• Name of the position
• Duties and responsibilities of the job
• Conditions of job: whether permanent or
temporary, office time, performing another job
simultaneously.
• Monthly salary
• Time length of the contract
• Date of joining
• Documents to be submitted during joining
• Security requirements
• Commitment or declaration and
• Provision regarding termination
 TYPES
 TEMPORARY
• less than one year to meet specific short-term
requirements (normally not exceeding 364 days)
• has an expiration date and no expectation of renewal
• if surge requirements or operational needs related to
field operations or special projects need more time it
can be extended for a period not exceeding 729 days
• cannot be converted to any other type of appointment
 TYPE
FIXED TERM
• for defined periods of time of one to five
years
• to perform functions of a certain duration or
those that are part of the Organization's
regular and continuing activities
• may be renewed for any period up to five
years at a time subject to funding
availability, satisfactory performance and the
needs of the Organization
• no expectation of renewal or conversion 
 TYPE
CONTINUING
• has an open-ended time frame
• granted to those hired through the competitive exams
after two years under a fixed-term appointment with
satisfactory service
• subject to the continuing needs of the Organization,
those not hired through competitive exams may be
eligible for review for conversion to continuing
appointment after completing five years of continuous
service on a fixed-term appointment based upon
certain criteria, particularly mobility and performance
TEMPLATE