Presentation skills

By Alaa Adel Ahmed El sherbiny

contents
Introduction (The 7 Aspects of a Dynamic Presentation) Preparations & Planning Building Your Talk Delivery Methods Body Language Overcoming your fear Finding Your Voice Creating Visual Aids Questions & Answer Summary

1- Introduction

Nobody is Born a speaker

How we gain knowledge?

7 Aspects of a Dynamic Presentation

Speaker Message Preparation Audience Channel Feedback Noise

2. Preparation & Planning

Fail To Prepare Prepare To Fail

Preparation Steps:
1. Setting an objective 2. Researching your audience 3. Creating a map of ideas 4. Selection

Your Objective Must Be

S M A R T

Specific Measurable Audience related Realistic Time

2. Researching your Audience

3. Creating a Map of Ideas

4. Selection
- Take a look at each idea in the map and assess it against your objective. - Take into consideration how your audience will react. Select material that will satisfy their needs and expectations. - Be very selective. One or two good points are better than too many disorganized points.

3. Building Your Talk

Components of a Talk: 1. Open 2. Body 3. Close

Structure of a Presentation
Introduction (Opening) Body
10-15 %

70-80 %

Conclusion (Closing)

10-15 %

100 %

Tell, Tell, Tell

- Tell them what you are going to tell (opening)

- Tell them (Body )

- Tell them what you told them (close)

1. The Opening
Your opening should contain the following elements:

Attention Benefits Credentials Direction and Destination

1. Ask a Question Have you any idea how much the company spends on taxes? 2. Quotation Advertisements are the only truths to be believed in a newspaper

Thomas Jefferson
3. Anecdotes Tell a short story. (Preferably a personal one) 4. Shock Openings You are wasting your time sitting here listening to me..unless you are prepared to act on my suggestions.

5. Historical Background Twenty years ago this hall was a public park 6. Show them your Credentials Show them how you have come to be qualified to talk about the subject. Example: During the past 4 years, I have supervised the computerization of records for 6 different companies, so I know the kind of problems that you are facing here

2. The Body
Give your listeners a framework Summarize after each of your points Select a structure

Problem/Solution Structure Chronological Structure Topical Structure (Case) Theory/Practice Structure

3. The Close

End on a positive note

Dont make it sudden Dont include any new material in the close

Different methods for ending your talk

1. Summarize
in conclusion finally to sum up

All indicate that you are about to finish

2. Ask for Action

Therefore, I am asking you to vote for the increase in the budget.

3. Ask a Question
Effective when you have proposed a solution to a problem. Example: Now that you have heard my proposal, the decision is with you: what do you think?

4. Delivery Methods

HOW am I supposed to deliver my Presentation?

1. Reading
This is the worst method of delivery It lacks Enthusiasm, Sincerity & Vitality. Why?
You cant keep good eye contact. Your body language is restricted. You will sound unnatural and therefore insincere. Youll never be a convincing speaker. Script dependence

2. Memorizing
All your energy will be directed inwards instead of outwards.

Consequences:
Your talk will sound mechanical. Forgetting one line can lead to losing track of the entire talk.

3. Speak Extemporaneously
This is the most effective method
Plan your talk Strong Beginning Conclusive Ending Speak Sincerely

5. Body Language

HOW am I supposed to use my BODY ?

1. Smile

2 . Eye contact

3. Hands

3. Hands

3. Hands

4. Position & Posture