Creating Effective PowerPoint Presentations

Prof. Sunil Bakshi

Outline
x x x x

Why Use Visual Aids? Creating the Design Choosing the Appropriate Diagram Visual Aid Checklist

Why Use Visual Aids

It has been said that people generally remember:
20 percent of what they hear 30 percent of what they see 50 to 85 percent of what they see and hear

Two Types of Visual Aids

TEXT

Words used to outline and summarize your presentation.

Images to illustrate key concepts or numerical data.

Selecting the Visual Aid Medium

Handouts

Computer Presentations Multimedia

Selecting the Visual Aid Medium

x

Handouts - an inexpensive and easy way to create visuals. Computer Presentations - easy to create and alter. They can be used as transparencies or computer generated onscreen presentations. Multimedia - combines use of text, graphics, video, and audio.

Let the content suggest the visual elements and colors of your presentation. Choose visual images that clarify your content and help in understanding. Dont use original art, clip art, or photos that are vague. It is better to have no visual images than to have visuals that distract.

Anatomy of a Good Graphic

Factors Affecting Photosynthesis

x x x x

Light Intensity Temperature Water Supply Nutrients

Creating the Design

When formatting your visuals you should consider: Color Format Balance Readability

Warm colors come forward off the page and are very dominant. Reds, oranges, and yellows are warm colors and should be used to indicate Violet Orang strength, energy, and e action. Use warm colors for titles and text. Red Blue Violets, blues, and greens, are cool colors and are appropriate for background Yello Green colors because they generate feelings of w relaxation and passiveness. Cool colors recede and make very good backgrounds.

Warm & Cool Colors

Format & Balance

x

Format the shape and size of your visual. Balance the arrangement elements on your visual. of

Readability 44 point font size (bold)

30 point font size (bold)
24 point font size (bold)
18 point font size (bold)
12 point font size (bold)

Using Special Effects

Choosing the Appropriate Diagram

x Bar

Graphs Charts Graphs

x Organization

x Flow x Line

Charts

x Pie

Charts

x Maps

x Tables

Bar Graph
Retention Rates remember: People
100% 80% 60% 40% 20% 0% 50-85% 30%

20%

of what they of what they of what they hear see hear & see

Flow Chart
Five Process Steps

Raw Finishe Materi A B C D E d al Goods Input Process .75 min/u 1.0 min/u Time .5 min/u .75 min/u .5 min/u

Line Graph
Fruit Sales: 1980-2000 Fresh
80 75 70 25 5 1985 Frozen Canned 50 40 10 2000

Percent

60 40 22 20 3 0 1980

64 26 10 1990 Year

60 27 13 1995

Map
Proposed Test Market

Colorado

Organizational Chart
Preside nt
Productio n
Fresh Fruit Canned Fruit

Personne l

Accountin g

Frozen Fruit Fruit Pies

Pie Chart
2007 Sales
Lemon Blueberry 14% 54% 9%

Apple

Cherry

23%

Table
2007 Sales
Fruit Flavor Apple CherryBlueberryLemon Total Percentage 5400 54 2300 23 1400 14 900 9

Visual Aid Checklist

x

Does each visual emphasize important information? Does each visual emphasize only one concept? Are the visuals prepared consistently? Are the headings descriptive but concise? Is the lettering bold and large enough? Has color been used sparingly? Do the visual presentation? aids improve the

x x x x x

End of Presentation

CLICK HERE To Return to Menu