Sales and Distribution

Availability Checking

Agenda
   

Introduction Current Availability Checking Availability Checking in SAP Q&A

Discussion Topics
        

Introduction to Availability Checking Availability Control ATP (Available to Promise) Delivery Options One-Time Deliveries Complete Deliveries Partial Deliveries Delivery Priority Backorders

Availability Check (Introduction)

Sales order Production order Planned order Network Availability check of material Availability check at component level
Sales Order Items
Confirmed quantity and date per material Quantity available at desired date Availability date of total quantity, group or order

Component / missing parts list

Confirmed quantity and date per component Quantity available at desired date Availability date of total quantity Missing parts are highlighted

Availability Control
Material
MRP group

Strategy group Strategy with reqt types Requirements classes Schedule line category
Transfer of requirements Availability check Transfer of reqs. Availability check Transfer of reqs. Availability check X X X X

Schedule line category Quotation Order

Availability Control (continued)

Inward movement
Stock Purchase order Purchase requisition Planned order

other sales requirements

Time
Reservation

Outward movement


When the availability check is configured for the material and transaction, it considers the scope defined by the availability check indicator on the material master record. The scope considers inward and outward movements of stock.

Availability Control (continued) - Scope

Inward and outward stock movements considered during availability checking.

Stock categories considered during availability checking.

Determines if Replenishment lead time is included. Receipts in the Past?

Replenishment Lead Time

ATP - Available to Promise

1
Order date Material provision

7
Requested delivery date

Delivery scheduling Availability check

ATP - Available to Promise (continued)

1
Order date Material provision

7
Requested delivery date

New material provision

12
Confirmed delivery date

Delivery scheduling Availability check New delivery scheduling

ATP (Available to Promise) - with RLT (Replenishment Lead Time)

Inward movement

Backward scheduling

Warehouse Stock
60

100 50
today Availability date determined by backward scheduling

20 40

Planned Inward movements Planned Outward movements Replenishment Lead Time

Requested delivery date

100
Replenishment lead time

Outward movement

earliest possible availability

ATP (Available to Promise) - w/out RLT (Replenishment Lead Time)

Inward movement

Backward scheduling

Warehouse Stock
60 20

100 50
today Availability date determined by backward scheduling Requested delivery date

40

Planned Inward movements Planned Outward movements

100
Earliest possible availability

Outward movement

ATP (continued)
- Total Order Quantity Available on Requested Delivery Date Inward movement
Material provision Delivery date

Order quantity: 10 100 60

50

Time
40 50

Outward movement
100

Delivery Options (When Stock is Not Available)

Inward movement

10 05/04 30 04/03 Requirements

10 06/05

10 07/06

The graph shows an example of inward movement of stock and incoming requirements for a particular product. If an order was placed for a quantity of 30 with a requested date of 04/03, this is how the system responds with the availability check function.

One-time delivery on requested date: not possible Date: 04/03 Confirmed quantity: 0

Complete delivery Date: 07/06 Delivery proposal for partial deliveries 05/04 06/05 07/06 Confirmed quantity: 10 Confirmed quantity: 10 Confirmed quantity: 10

Delivery Options (continued) - Availability Control Screen

Order quantity

Amount of order quantity confirmed for the requested delivery date.

Delivery Options (continued)

- Option 1: One-time Delivery Inward movement
Material provision Delivery date Order quantity: 20 100 60

50

10 40 Only 10 Avail. 100 50

Time

Only 10 Delivered Customer requests One-time delivery One-

Delivery Options (continued)

- Option 2: Complete Delivery (Total Order Qty. at a Later Date)
Inward movement
Material provision Delivery date Order quantity: 20 100 60

50

Time
40 Only 10 Avail. 50

Outward movement

100 Customer requests complete delivery

Delivery Options (continued)

- Option 2: Complete Delivery (Total Order Qty. at a Later Date)
Inward movement
Material provision Delivery date Order quantity: 20 100 60

50

20 40 50

Time

Outward movement
100

Only 10 Avail.

Customer requests complete delivery Mat. provision Confirmation date

Delivery Options (continued)

- Option 3: Delivery Proposal (partial delivery quantities)
Inward movement
Material provision Delivery date

Order quantity: 30 100 60

50

Time
40 50

90

Outward movment

- Customer requests delivery as soon as possible - Customer allows partial deliveries

Delivery Options (continued)

- Option 3: Delivery Proposal (partial delivery quantities)
Inward movement
Material provision Delivery date

Order quantity: 30 100 60

50

10

10 40

10 50

Time

90 Material provision Confirmation date Material provision Confirmation date

Outward movement

- Customer requests delivery as soon as possible - Customer allows partial deliveries

Inward / Outward movement

Delivery Priority
After requirements have been created and an availability check has been issued in the sales order, the delivery priority can be used as a sort criterion to:

Reallocate committed stock based on delivery priority during rescheduling. Create deliveries in a delivery due list.

Low Priority

High Priority

Backorders
When are Sales Orders Backordered?
The delivery date of the confirmed quantity and the confirmed delivery quantity are very important for the inventory sourcing process because the item is automatically placed in backorder processing if:
 

The confirmation status for an order is not completed. A confirmed quantity cannot be determined in the availability check.

Backorder Processing Backorder Processing

Backorders (continued)
Backorder Processing can be executed in one of two ways
Automatically with rescheduling

Manually with backorder processing

By SD documents By Material

Backorders (continued)
- Rescheduling
Rescheduling is an automatic process that checks the availability of each line item and determines a new availability date if necessary. When rescheduling is executed, the following options are available:
j The orders can be sorted according to delivery priority. j If the confirmation date has passed, rescheduling tries to confirm the quantities by executing the availability function. j When the availability check is performed, the system automatically copies the results to the sales orders.

Backorders
- Backorder Processing (Manual)
Backorder processing is a manual process of reallocating stock from one sales order to another.
j Stock allocated and confirmed for one sales order can be moved manually to another sales order. j You should use an availability check indicator in which requirements are processed individually. This makes the sales order number visible on the backorder processing screen

Questions?