Professional Documents
Culture Documents
MATERIALS
The study of materials control procedures for all broad categories of materials in an organisation [ raw materials, equipment, supplies such as pens etc.] The main study focus is STORES PROCEDURES
MATERIAL CONTROL
Main Learning Objectives: Recognizes why we need to control material Study documents used in materials control Calculation of order quantities and stock levels Issuing materials to production [FIFO, LIFO ETC] and impact on profit and P&L account, Balance Sheet
Supporting documents are essential to control material procurement and issue processes.
purchasing agent [ store-keeper] that materials are needed for a job. Prepared by the Dpt needing material.
2. Purchase order requisition that gives the purchasing agent authority to order the materials. Usually issued by Finance personnel in Stores Dpt.
3. Suppliers invoice Invoice from the supplier that should be compared to the purchase order.
Note that: multiple copies of these documents are prepared and routed to various departments [e.g. GRN 1 is sent to the requisitioning dept, Accounts, Purchasing etc so that they know that the material they require has been delivered].
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It is impossible to get the right amount of stock at exact time from a supplier. In order to minimise the associated with carrying stock cost
2.
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2CO Cc
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Alternative Formula
EOQ = 2DCo Hs
Where :
D Co Hs
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1. LUCEY 7th ED. SEC.5 PGS. 46-54 2. DRUEY 7th ED. CHAP.24 PGS. 619-634
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Problem 1.
The following information is available in respect to a certain component of material, Jax 2 . Lead time : minimum of 2 months, maximum of 4 months Material usage : 50 kilograms to 300 kilograms per month Annual usage of material: 1 800 kilograms Other information: Storage costs [carrying] cost of materials are 25 % of stock value Stock value is P P0.32 per kilogram Ordering costs are P 2.00 per order Required: Determine the following: 1. The minimum stock level 2. The maximum stock level 3. The re-order level 4. The average stock level 5. The Economic Order level
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Max. SL
= 1 400 kgs
= [Min Stock level + Max SL]/2 = [675 +1400]/2 = 1037.5 kgs Min. SL + RQ/2 = 675 + [300 /2] = 825 kgs
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Problem 3:
Modise (Pty) Ltd. manufactures a product and the following particulars are collected for the year ended March, 2010. Annual demand (units) Cost of placing an order (P) Annual carrying cost (P. per unit) Normal usage (units per week) Minimum usage (units per week) Maximum usage (units per week) Re-order period (weeks) Required to calculate: 1. Economic Order Quantity 2. Re-order level 3. Minimum stock level 4. Maximum level 5. Average stock level
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1. EOQ EOQ =
2. Re-order quantity Maximum consumption x Maximum re-order period ROL= 75 units x 6 weeks = 450 units
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3.
= = = =
Minimum level
Re-ordering level (Normal consumption x Normal re-ordering 450 units (50 units x 5 wks) 450 250 200 units period)
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5.
Max SL + Min SL 2
[475 units]
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Problem 2:
Flint Company uses 9 000 units of part AK-4 each year. To get better control over its stock, the company is anxious to determine the economic order quantity (EOQ) for this part. Required: 1. The company has determined that the cost to place an order for the part is P30, and it has determined that the cost to carry one part in stock for one year is P1.50. Compute the EOQ for the part. 2. Assume the cost for placing an order increases from P30 to P40 per order. What will be the effect on the EOQ? Show computations. 3. Assume that the cost to carry a part in stock increases from P1.50 to P2.00 per part. (Ordering costs remain unchanged at P30 per order.) What will be the effect on the EOQ? Show computations. 4. In question 2 and 3 above, why does an increase in cost cause the EOQ to go up in one case and to go down in the other? Question Adapted from Garrison, 2003.
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