Prepared by: Moina Hussain

Can

be divided into the following:

Planning Design/Prepare Delivery

Determine the purpose Audience Audience knowledge Audience interaction (yes/no) Objective (single most important idea you want to communicate) Gather information Create slides

Order of slides Create presentation Obstacles (to overcome) Time and/or budget limitations Possible question and/or objection

5 Ws
What is presentation topic and title? Why are you making this presentation? Who will be the audience? When are you making your presentation? How long should your presentation be? Where are you making your presentation?

Introduction grab participants attention Follow by clearly defining the points of your presentation Main points in logical sequence Flow is well Main point need support from visual aids Closing summarize the presentation clearly and concisely Strong conclusion Tied conclusion to the introduction

Type

Use
Illustrate Clarify Add Interests Prove point Illustrate

Comments
Usually best in groups of two or three. Precede or follow with story. Adapt to audience. Must support thesis. Control length Cite source. May paraphrase or read. Follow up with restatement or explanation

Examples

Story

Quotation

Prove point Add credibility Add interest

Type

Use

Comments
Link familiar with unfamiliar. Be sure comparison or analogy is valid. Link to audience needs. support with visuals handouts

Comparison Improve understanding Add figurative interest Statistics Prove point Add credibility

Select your theme Use visual aids (IA) (refer to Checklist: creating effective visuals) Use graphics to emphasize key point (IA) Use animations and transitions wisely Start by outlining your presentation Use masters and pre-made layout (PowerPoint) for uniformity and save time Use notes pages and handouts

Stay in control of your presentation Keep file size manageable Consider AutoCorrect option (turn on or off) Know exactly what your viewers will see

Minimize number of slides Font style (uniform, visibility) Font size (visibility) Keep text simple Use art help convey message Make labels for charts and graphs Use high contrast b/w background color and text color Check spelling and grammar

PREPARE, PREPARE, PREPARE Avoid trap last minute preperation Know your audience 1 key goal Split into beginning, middle and end Keep a presentation library (IA) Add graphic appeal Avoid Clutter

Design for your delivery method Powder of 3 (rehearsal) Brainstorm likely questions Mind map to help organize (logic) Lead your audience through till last minute Plan to end with a call to action or decision to make, etc.

Make eye contact Use body language Show youre happy to be there Move around Dont read notes, PRESENT Use visual aids Vary your presentation modes Get audience involved

Be a good listener Be yourself Your knowledge about topic Your notes in order Visit presentation site ahead Check your visual aids (working properly) Show up early (familiarize with site) Monitor your audiences behaviour

Dont assume that your presentation will work fine on another computer Computer and projector resolution (same) Turn screen saver off Check all colors on projection (same as actual) Ask audience to hold questions till the end Avoid moving pointer unconsciously DO NOT READ PRESENTATION/SLIDES Stay on time

Set yourself up for success

Be punctual (even better if early) Be organized Dress appropriately to your audience Neat, professional looking handouts Introduce yourself and your team members Finish within the allotted time

Personalize your presentation

Know your presentation space Practice Transitions Pace yourself Quality handouts

Stomach butterflies Pounding heart Shortage of breath Sweaty palms Dry throat Unsteady voice Trembling hands/voice Wobbly knees Tied tongue

Select familiar, relevant topic Prepare 150% Use positive self-talk Shift focus from yourself to visuals Its OK to make mistakes Ignore stumbles; dont apologize make your listeners your partners; get them involved Before starting, take deep breaths

 Appearance

Dressed and groomed Practice your speech (3 times is a good number)

Visual

Aids

Easy to read and understand Tied into the points you are trying to communicate Easily accessible from all areas of the room

A promise
by the end of my talk, you will

Drama
Tell a moving story Describe a problem

Eye contact
Command attention by eye contact with as many as possible

Movement
Leave lectern Move around

A question
Use rhetorical question Ask for show of hands

A demonstration
Include member(s) from audience

Samples, gimmicks
Award prize Pass out samples

Visuals
Use graphics Visual aids

Appeal to audiences self-interest

WIIFM??

Relate your subject to your audiences needs Anticipate your audiences questions Use clear, vivid language Explain the relation between your subject and familiar ideas (audiences familiar idea) Ask for opinions or pause occasionally for questions or comments Illustrate your ideas with visual aids

Plan carefully Restate your main points

Describing next steps

Audience leave with your main idea fresh in their minds Emphasize on action audience side Stress the key motivating factor to encourage them to respond in your favor If audience have to make decision or take action make sure the responsibilities are clear (5 W) Final remarks are encouraging and memorable After summarizing key points, conclude with quote, call of action or some encouraging words

Ending on strong notes

1.
2. 3.

4.
5. 6. 7. 8.

Getting distracted just before you speak Being dull. (relying only 1-2 points) Not repeating main point often Not answering audiences most pressing question: WIIFM? Failing to focus on main points Neglecting to notice time Forgetting to check your visual aids Answering questions after your presentation

Starting out with the wrong assumption Letting the facts speak for themselves Failing to prepare properly Failing to rehearse properly Failing to use notes properly Overloading visuals Ignore non-verbal communication Filing to check out the room Failing to prepare for Q & As Hiding behind the lectern (podium)

Essential Presentation Skills

Use visual aids Rehearsal Rule of 3 Presentation nerves Presentation Topics Presentation Ideas Ice Breakers