Country Reassignment Part 2

HR_322

1 May 2012

Module objectives
At the end of this module you will be able to
Process a Country Reassignment Understand the importance of communication between the home and host countries Understand that the home owns the majority of the process

HRIS-GLOBE@Centre

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Contents
GLOBE to GLOBE business scenario Sending an employee on assignment
Exercises (Plan Country Reassignment, Home Activation)

Options at the end of an assignment

Exercises (Return Home)

Receiving an employee
Exercises (Host Activation)

General Comments Who does what? Appendix

Infotype list per action List of current GLOBE countries

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Which parts of the business process are supported by the GLOBE system?
PLAN COUNTRY REASSIGNMENT TRANSFER PROCESS MAINTENANCE REPATRIATION PROCESS

Expatriate Administrators (Market, Zone Mgt, Zone HR, Centre)

Discuss & Approve Country Reassignment Request

Discuss & Approve next steps of Assignment

Send PDS & Remuneration conditions to Host Plan Country Reassignement Expatriate Administrator (Home Market)

Activation Home (Active or inactive)

Monitor Country Reassignment

Return Home

Notify Relevant Parties Preparation of Relocation Process (out)

Expatriate Administrator (Host Market)

Preparation of Relocation Process (in)

Notify Relevant Parties

Return to The Home Country?

Yes

End of Employment

Produce Offer Letter for Employee

Activation Host (Active or inactive)

No Monitor Country Reassignment

Process End of Employment Country Reassignment Localise employee

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Contents
GLOBE to GLOBE business scenario Sending an employee on assignment
Exercises (Plan Country Reassignment, Home Activation)

Options at the end of an assignment

Exercises (Return Home)

Receiving an employee
Exercises (Host Activation)

General Comments Who does what? Appendix

Infotype list per action List of current GLOBE countries

HRIS-GLOBE@Centre

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Country Reassignment
Home country executes...
"Plan Country Reassignment"

"End of Employment"
5

" Activate Country Reassignment "

3 4

"Activate Country Reassignment "

"Return Home"

Host country executes...

and adds additional information on employee record where appropriate
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How is an employee sent on an assignment?

Three actions are required to move an employee from one country to another
Plan Country Reassignment Host Activation Home Activation

HOME Plan Country Reassignment HOST Activate Country Reassignment HOME Activate Country Reassignment

The home country always plans the assignment. Data is created in host country with a withdrawn status. It is not the receiving unit that is responsible for the initial entry in the system The host must activate the assignment before the home can activate the assignment.
HRIS-GLOBE@Centre

1 May 2012

Exercises - HBE
This Exercise is for a HBE Assignment Steps of the Exercise
Part I Plan Country Reassignment 1. You are the Home HR Expat Administrator, transfer an employee from your organization (Centre) to the Globe Organization (Canada) on a HBE Assignment. 2. Upon completion of this action, the Host HR Expat Administrator has to activate this employee.

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Exercises - HBE
Steps of the Exercise
Part II Home Activation 1. As the Home HR Expat Administrator you activate the employee.

HRIS-GLOBE@Centre

1 May 2012

Contents
GLOBE to GLOBE business scenario Sending an employee on assignment
Exercises (Plan Country Reassignment, Home Activation)

Options at the end of an assignment

Exercises (Return Home)

Receiving an employee
Exercises (Host Activation)

General Comments Who does what? Appendix

Infotype list per action List of current GLOBE countries

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What are the options at the end of an assignment?

There are four options at the end of the assignment
Return Home Another Assignment Localize Employee End Employment (Resign)

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Return Home
Two Actions are required
Return Home End Employment

HOME Return Home

The Home country runs the Return Home action and changes the employee group The Host country runs the End Employment action. It is important that both Home and Host use the same date for the action

HOST End Employment

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Another Assignment
Four Actions are required
Plan Country Reassignment End Employment Activate Country Reassignment Activate Country Reassignment

HOME Plan Country Reassignment HOST (Current) End Employment

The Home country runs Plan Country Reassignment The Host (Current) country runs the End Employment action. The Host (Future) country runs Activate Country Reassignment The Home country runs Activate Country Reassignment

HOST (Future) Activate Country Reassignment HOME Activate Country Reassignment

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HRIS-GLOBE@Centre

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Localize Employee

Two Actions are required

End Employment Localize Employee

HOME End Employment

The Home country runs End Employment The Host country runs Localize Employee

HOST Localize Employee

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End Employment (Resign)

Two Actions are required

End Employment End Employment

The Home country runs End Employment The Host country runs End Employment

HOME End Employment

HOST End Employment

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Exercises - HBE
Steps of the Exercise
Part III Return Home 1. At the end of the global assignment the employee will return home to the Centre. As the Home HR Expat Administrator runs the Return Home action. 2. The Host HR Expat Administrator will run the End of Employment

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Contents
GLOBE to GLOBE business scenario Sending an employee on assignment
Exercises (Plan Country Reassignment, Home Activation)

Options at the end of an assignment

Exercises (Return Home, Host Activation)

Receiving an employee
Exercises (Host Activation)

General Comments Who does what? Appendix

Infotype list per action List of current GLOBE countries

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Exercises - HBE
HBE Assignment Steps of the Exercise
Part IV Host Activation
In this part we will receive an employee from Canada meaning we are in this case the Host HR Expat Administrator.

1. Home HR Expat Administrator (Canada) has done the planned country reassignment. 2. As the Host HR Expat Administrator (Centre) you activate the employee 3. Home HR Expat Administrator (Canada) activates the employee.

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Contents
GLOBE to GLOBE business scenario Sending an employee on assignment
Exercises (Plan Country Reassignment, Home Activation)

Options at the end of an assignment

Exercises (Return Home, Host Activation)

Receiving an employee
Exercises (Host Activation)

General Comments Who does what? Appendix

Infotype list per action List of current GLOBE countries

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Comments : payroll

(1 of 2)

Payroll will usually be done by the host country but be aware that there are three possible business scenarios:
(a) Pay, pension and reference details need to be maintained in the home country, so the HBE Expatriate will have 2 active payroll records, one in their home country and one in their current host country. Ex : China (b) Home country does not need to maintain pay or pension, so the home activates the assignment with the inactive payroll status and the employee is only active for payroll purposes in the host market. Ex : most case of HBEs (c) Only active in HOME. Ex : americans and missions

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Comments

(2 of 2)

Employee will be allocated to the original home country personnel assignment number when they return home, and Employee Group will return to Regular If the employee is going on another assignment without returning home, the home country plans the next assignment and both home and host markets must activate the assignment on the same day as the planning action

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Contents
GLOBE to GLOBE business scenario Sending an employee on assignment
Exercises (Plan Country Reassignment, Home Activation)

Options at the end of an assignment

Exercises (Return Home)

Receiving an employee
Exercises (Host Activation)

General Comments Who does what? Appendix

Infotype list per action List of current GLOBE countries

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Who does what?

Transfers FROM the Centre

(1 of 3)
Who ?
Centre Coordination Zone Globe Market Coordination HR

Actions in SAP
Plan Country Reassignment (HOME)

X X X X X X X X X X X X X X X X X X

TO GLOBE

FROM THE CENTRE

Activate Country Reassingment (HOST) Activate Country Reassingment (HOME) End Employment (HOST)

RETURN HOME Return Home (HOME) END OF ASSIGNMENT Localize (HOST) LOCALIZE End Employment (HOME) End Employment (HOST) RESIGN End Employment (HOME) Plan Country Reassignment (HOME) TO MIMA FROM THE CENTRE Activate Country Reassingment (HOST) Activate Country Reassingment (HOME) End Employment (HOST) RETURN HOME Return Home (HOME) END OF ASSIGNMENT Localize (HOST) LOCALIZE End Employment (HOME) End Employment (HOST) RESIGN End Employment (HOME) For transfers within the MiMa; the Zone HR involved (AOA, AMS and EUR) will take the necessary actions in SAP.

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Who does what?

Transfers TO the Centre

(2 of 3)
Who ?
Centre Coordination Zone Globe Market Coordination HR

Actions in SAP
Plan Country Reassignment (HOME)

X X X X X X X X X X X X X X X X X X

FROM GLOBE

TO THE CENTRE

Activate Country Reassingment (HOST) Activate Country Reassingment (HOME) End Employment (HOST)

RETURN HOME Return Home (HOME) END OF ASSIGNMENT Localize (HOST) LOCALIZE End Employment (HOME) End Employment (HOST) RESIGN End Employment (HOME) Plan Country Reassignment (HOME) FROM MIMA TO THE CENTRE Activate Country Reassingment (HOST) Activate Country Reassingment (HOME) End Employment (HOST) RETURN HOME Return Home (HOME) END OF ASSIGNMENT Localize (HOST) LOCALIZE End Employment (HOME) End Employment (HOST) RESIGN End Employment (HOME)

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Who does what?

Transfers outside the Centre

(3 of 3)
Who ?
Centre Coordination Zone Globe Market Coordination HR

Actions in SAP
Plan Country Reassignment (HOME)

X X X X X X X X X X X X X X X X X X

FROM GLOBE (not the Centre)

TO MIMA

Activate Country Reassingment (HOST) Activate Country Reassingment (HOME) End Employment (HOST)

RETURN HOME Return Home (HOME) END OF ASSIGNMENT Localize (HOST) LOCALIZE End Employment (HOME) End Employment (HOST) RESIGN End Employment (HOME) Plan Country Reassignment (HOME) FROM MIMA TO GLOBE (not the Centre) Activate Country Reassingment (HOST) Activate Country Reassingment (HOME) End Employment (HOST) RETURN HOME Return Home (HOME) END OF ASSIGNMENT Localize (HOST) LOCALIZE End Employment (HOME) End Employment (HOST) RESIGN End Employment (HOME)

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Creating a new MiMa person including History, handled by Zones

Scenario:
A person is not currently in the GLOBE system. This person is transferring to the centre. The person joined Nestle in France where he held 3 different positions. Steps to enter person in GLOBE/MiMa:
1. Hire person in MiMa market on to the current position held (France) (Zone) 2. Create the 2 historical Employee Overview IT9000 for the 2 positions held. (Zone) 3. Do Plan Country Reassignment to the Centre (Zone) 4. Centre will Host activate assignment (HR Mgt Centre) 5. Home Activate the assignment (Zone)

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Contents
GLOBE to GLOBE business scenario Sending an employee on assignment
Exercises (Plan Country Reassignment, Home Activation)

Options at the end of an assignment

Exercises (Return Home)

Receiving an employee
Exercises (Host Activation)

General Comments Who does what? Appendix

Infotype list per action List of current GLOBE countries

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Additional info Nestle Suisse

New overview slides from BTC GLOBE based on MiMa.

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Regular Employee starting an Assignment

Employee is currently a Regular Employee (i.e. not currently on assignment) Is the employee's home country a GLOBE or nonGLOBE Market? (Home)
Become HBE / CBE or Talent Pool Regular

Globe

Non Globe

Options for employee: Is the Host Country GLOBE or nonGLOBE (Host)

Become Regional Not Talent

Start Mission Not Talent

Become HBE / CBE or Talent Pool

Become Regional Not Talent

Start Mission Not Talent

Globe

Non Globe

Globe

Non Globe

Globe

Non Globe

Globe

Non Globe

Globe

Non Globe

Globe

Non Globe

Action Required by HOME Country

1 PA40 Plan Country Reassignment

1 PA40 Plan Country Reassignment

1 PA40 Plan Country Reassignment

PA40 Start Expat Non Globe Active/Inactive

1 PA40 Plan Country Reassignment

PA40 Start Expat Non Globe Active/Inactive

NON GLOBE Maintain Legacy System

NON GLOBE Maintain Legacy System

NON GLOBE Maintain Legacy System

NON GLOBE Maintain Legacy System

NON GLOBE Maintain Legacy System

NON GLOBE Maintain Legacy System

3 Home Activation Active/Inactive

3 Home Activation Active/Inactive

3 Home Activation Active/Inactive

3 Home Activation Active/Inactive

Action Required by HOST Country

2 Host Activation Active/Inactive

NON GLOBE Maintain Legacy System

2 Host Activation Active/Inactive

NON GLOBE Maintain Legacy System

2 Host Activation Active/Inactive

NON GLOBE Maintain Legacy System

2 Host Activation Active/Inactive

NON GLOBE Maintain Legacy System

PA40 Hire OR PA40 Hire Inpat Non Globe Inactiv

NON GLOBE Maintain Legacy System

PA40 Hire OR PA40 Hire Inpat Non Globe Inactiv

NON GLOBE Maintain Legacy System

Action Required by Corporate HR (MiMa)

2 Host Activation Active/Inactive

1 PA40 Plan Country Reassignment

PA40 Hire OR PA40 Hire Inpat Non Globe Inactiv

3 Home Activation Active/Inactive

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Expatriate on Assignment (HBE, CBE and all Talent Pool members)

Employee is currently on Assignment as a HBE, CBE or a Talent Pool member Current Assignment is in a Globe / Non Globe Market (HOST) Contractual Home for Employee is Globe / Non Globe (HOME) Options for employee
Return Home Home is Globe HBE / CBE / Talent Pool member

Globe

Non Globe

Home is Non Globe

Home is Globe

Home is Non Globe

Localise in Host

Another Assignmet

Return Home

Localise in Host

Another Assignmet

Return Home

Localise in Host

Another Assignmet

Return Home

Localise in Host

Another Assignmet

Action Required by HOME Market

PA40 Return Home

PA40 End Employment

If to GLOBE, PA40 Plan Country Reassignment. Then Host/Home Activation

NON GLOBE Maintain Legacy System

NON GLOBE Maintain Legacy System

NON GLOBE Maintain Legacy System

PA40 Return Home

PA40 End Employment

If to GLOBE, PA40 Plan Country Reassignment. Then Host/Home Activation

NON GLOBE Maintain Legacy System

NON GLOBE Maintain Legacy System

NON GLOBE Maintain Legacy System

Assuming employee is still a HBE, CBE or talent pool member. If not, see non GLOBE procedure

Assuming employee is still a HBE, CBE or talent pool member. If not, see non GLOBE procedure

If next assignment is to a GLOBE Country, Corporate does the Planning and Home Activation

Action Required by HOST Market

PA40 End Employment

PA40 Localize Employee

PA40 End Employment

PA40 End Employment

PA40 Localize Employee

PA40 End Employment

NON GLOBE Maintain Legacy System

NON GLOBE Maintain Legacy System

NON GLOBE Maintain Legacy System

NON GLOBE Maintain Legacy System

NON GLOBE Maintain Legacy System

NON GLOBE Maintain Legacy System

Action Required by Corporate HR (MiMa)

Host Activation Assuming employee goes to a non GLOBE country

PA40 Return Home

PA40 End Employment

PA40 Plan Country Reassignment

PA40 End Employment

PA40 Localize Employee

Host Activation Assuming employee goes to a non GLOBE country

PA40 Return Home in Home Country

PA40 Localize Employee in Host Country

Home Activation

PA40 End Employment in Host Country

PA40 End Employment in Home Country

If next assignment is to a non GLOBE Country, Corporate does the Planning, host and Home Activation

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Expatriate on Assignment (Non Talent Pool members on Regional/Mission)

Employee is currently on Assignment as a Regional, Mission or not a Talent Pool member Current Assignment is in a Globe / Non Globe Market (HOST)
Regional, Mission or not a Talent Pool member Globe Non Globe

Contractual Home for Employee is Globe / Non Globe (HOME)

Home is Globe

Home is Non Globe

Home is Globe

Home is Non Globe

Options for employee

Return Home

Localise in Host

Another Assignmet

Return Home

Localise in Host

Another Assignmet

Return Home

Localise in Host

Another Assignmet

Return Home

Localise in Host

Another Assignmet

Action Required by HOME Market

PA40 Return Home

PA40 End Employment

If to GLOBE, PA40 Plan Country Reassignment. Then Host/Home Activation

NON GLOBE Maintain Legacy System

NON GLOBE Maintain Legacy System

NON GLOBE Maintain Legacy System

PA40 Return Home

PA40 End Employment

If to GLOBE, PA40 Plan Country Reassignment. Then Host/Home Activation

NON GLOBE Maintain Legacy System

NON GLOBE Maintain Legacy System

NON GLOBE Maintain Legacy System

If to nonGlobe, PA40 Start Expat nonGlobe

Note: If sending to a GLOBE market, the receiving GLOBE country must run Hire or Hire Inpat nonGLOBE

If to nonGlobe, PA40 Start Expat nonGlobe

Action Required by HOST Market

PA40 End Employment

PA40 Localize Employee

PA40 End Employment

PA40 End Employment

PA40 Localize Employee

PA40 End Employment

NON GLOBE Maintain Legacy System

NON GLOBE Maintain Legacy System

NON GLOBE Maintain Legacy System

NON GLOBE Maintain Legacy System

NON GLOBE Maintain Legacy System

NON GLOBE Maintain Legacy System

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Plan Country reassignment

Infotype Description 0001 Organizational Assignment 0002 Personal Data 0710 Details on Global Assignment 0715 Status of Global Assignment 0021 Family Member/Dependents 0021 Family Member/Dependents 0706 Compensation Package Offer 0706 Compensation Package Offer 0041 Date Specifications 9000 Employee Overview HOST 1 (Spouse) 2 (Child) HOST HOME Subtype

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Home Activation
Infotype Description 0001 Organizational Assignment 0006 Addresses 0007 Planned Working Time Subtype 7 Foreign address

0008 Basic Pay

0710 Details on Global Assignment 9000 Employee Overview 0016 Contract Elements 0019 Monitoring of Tasks

0041 Date Specifications

0032 Internal Data 0105 Communication

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Host Activation 1 of 2
Infotype Description 0001 Organizational Assignment 0002 Personal Data Subtype

0006 Addresses
0007 Planned Working Time 0008 Basic Pay 0009 Bank Details 0016 Contract Elements 0710 Details on Global Assignment

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Host Activation 2 of 2
Infotype Description 0048 Residence Status 0019 Monitoring of Tasks 0021 Family Member/Dependents 0021 Family Member/Dependents 0041 Date Specifications 1 (Spouse) 2 (Child) Subtype

9000 Employee Overview

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GLOBE Live Markets as of 01.01.2005

Malaysia Singapore Philippines India Thailand Poland Austria Bolivia Pakistan Indonesia Chile Peru Canada Switzerland Nestle Purina Petcare UK Germany Mexico South Africa Brazil UK/Irland

Note: Not all business units within a country are necessarily live when a Market (Country) goes live.

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Questions

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