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AventX Overview

What is AventX?
AventX provides you with the ability to email and fax any business document you can print. Deliver any document, in any format, in any volume all within Oracle E-Business Suite and without any customizations to your environment. Whether you need to email a quotation, deliver a batch of invoices or fax a purchase order with attached documentation, AventX Oracle Connector provides your organization with streamlined tools to ensure successful receipt of your mission-critical business documents.

Below is a sampling of reports currently emailed, faxed, printed and archived through the use of AventX:
Blanket Purchase Order Bill of Lading Collections Statement Packing List Report Payment Advice Purchase Order

Commercial Invoice
Confirmation Letter Credit Invoice Customer Balance Sheet Invoice Material Ticket Open Item List

Request for Quotation


RMA Acknowledgment Service Debrief Shipment Load List Supplier Balance Sheet Shipping Mark Report Statement Confirmation

Open Shipment Report

Statement

AventX Oracle Connector (AOC) Overview

What does AventX do? AventX is designed to automate the email, fax, archive and print delivery of any report, in any volume, from any application. Oracle-certified Integration For Oracle, this includes any report submitted as a concurrent request and supports delivering both BI Publisher-formatted reports and any native database attachments. AventX User Experience AventX is a transparent solution, seamless to your users. Users submit, transmit, acknowledge and manage all reports within Oracle EBS without leaving the application AventX WebManager Web-based interface for users and administrators to view status, manage and requeue documents as well as run reports

Additional Oracle functionality

Archive Gateway Integrate with 3rd party archiving solutions to archive all outbound reports Secure, Confirmed Email Secure method of emailing reports (i.e. invoices) that ensures intended recipients actually access your delivered reports. This eliminates the ambiguity of successful emails being lost behind spam filters, junk folders, etc. Attachment Printer Enables users to print and collate database attachments (file & webpage) with the primary report via a single concurrent request AventX Oracle API Fully supported and documented API toolset to submit documents from any location within Oracle EBS

Phases of Document Delivery General Overview

Fundamentals of Document Delivery

Fundamental Stages of Delivery

Document Submission
Submit single or batch of reports from Oracle to be delivered

Document Transmission
The actual transmission of each report via email, fax, secure email, archive or print

Document Acknowledgement
Providing real-time delivery status back into Oracle EBS, email and other interfaces

Document Management
Being able to manage, find and re-queue documents delivered within the Oracle EBS environment

AventX Oracle Connector Overview and Screenshots

AventX Oracle Connector (AOC): Document Submission with AventX

AOC supports any version from 10.7 through R12.1.3 Any output from Oracle Reports and XML Publisher Transparent interface
Looks like it was written by Oracle themselves

Document Submission Methods to AventX


Interactive Delivery Automatic Delivery Application Program Interface (API)

AOC Submission: Interactive Delivery

Deliver ANY document to ANY destination using Submit Request

AOC Submission: Interactive Delivery (cont.)

Common submission interface for ANY Oracle report

AOC Submission: Interactive Delivery (Cont.)

Dynamically set subject, recipients and acknowledgment destinations

AOC Submission: Interactive Delivery (cont.)

Supports general and user cover pages, dynamic remarks, T&Cs

AOC Submission: Automatic Delivery

Automatic Delivery delivers BATCHES of documents to recipients using delivery information already in your database

AOC Submission: Delivering Attachments

Supports the delivery of virtually any native Oracle DB attachment

AOC Submission: AventX Oracle API

AventX Oracle API


Application Program Interface provides ability to submit documents from any location in Oracle EBS (such as workflow, forms, packages, etc.) Only requires knowledge of PL/SQL Fully documented reference guide with code examples This interface was initially written at the request of GE

AOC: Document Transmission

Once the document is submitted from Oracle, AventX determines the relevant delivery information for email, fax, print, and/or archiving. Documents are then transmitted via: Traditional email (email with attachments) Secure, confirmed email (secure portal) Network-based fax server Hosted fax services
Support for both Easylink and FAXCOM Anywhere

Archive Gateway
Passed off to custom or 3rd party archiving systems

Print
Passed off to defined printers, including any attachments

AOC Acknowledgment

Real-time status is provided directly into Oracle via AventX forms

AOC Acknowledgment (Cont.)

Status can also be dynamically sent back to the sending users inbox

AOC Document Management

Users can resend documents that fail or need to be resent from inside Oracle EBS

AOC Document Management

Users can optionally view status, manage and re-queue reports from the AventX WebManager without re-submitting the request

Secure Email and Printing Attachments

Introduction to Secure Email


Secure Email - AventX MailSC AventX MailSC eliminates the ambiguity that arises from traditional email messaging by ensuring recipient actually *access* your intended deliveries. Instead of providing an email with an attachment, an email is provided with a link to a secure website where the intended recipient can download his/her report (i.e. invoice). As soon as this link is accessed, the sender knows with 100% certainty that delivery was read.

In the event delivery is not read within a configurable amount of time (4 hours, 4 day, etc), then a notification message is sent to the sender informing him/her to either re-send or call.
Printing Attachments - AventX Attachment Printer AventX Attachment Printer enables Oracle users to print and collate attachments, alongside the primary report, as a single concurrent request. This saves tremendous time and money (especially under manufacturing) where paperintensive processes are evident. This functionality does not require any change in how users print their reports; it is also extended to virtually any report type (i.e. POs, invoices, RMA authorizations, work orders).

New Feature: Secure, Confirmed Email

Secure, Confirmed Email Delivery

Secure Portal

Recipient

Sender

Oracle EBS

New Feature: Print and Collate Attachments (Cont.)

AventX Example Work Orders in eAM


AventX bursts the Oracle report AventX collates with the native database attachments

AventX Oracle Connector Architecture Diagrams

Architecture #1: AventX Installed on Oracle Servers


This diagram shows how the AventX software can be deployed on the Oracle EBS servers. The pro of this method is the architecture does not require a physical server to run AventX. This reduces costs. The con of this method is the AventX software must be installed on each concurrent manager tier. This requires more time from DBAs and System Administrators to manage the system, i.e. upgrades, patches, etc.

AventX Oracle Connector

The AventX Oracle Connector AND AventX UNIX, the queue, are installed on each Concurrent Manager (CM) tiers for both production environments. The software can NOT reside on an NFS mounted drive, i.e. NAS, OS cluster, etc. The software must resided on a local disk on the actual server or local disk of a SAN. The software uses a separate schema and comes packaged with views, queries, stored procedures, forms, and packages.

Email Servers

PCs

MFPs
Linux or Windows fax servers can be virtualized when using Fax Over IP (FoIP).

Virtualized Fax Server(s)

Production Oracle EBS Instance


Print T.38, H.323

VoIP Gateway

Concurrent Manager Tier /cm_server/oa


TCIP/IP, SSL T1, PRI, E1, Analog

Fax

Traditional Hardware Based Fax Server(s)


Encrypted SMTP, SSL

Internal Telecom Systems

Non- Production Oracle EBS Instance(s)


Email

Internet Fax

Concurrent Manager Tier /cm_server/oa


Secure Email

Application / DB Server

Firewall

Web Server
http or https Secure Email

Concurrent Manager Tier /cm_server/oa


Archive

AventX MailSC
- Sends email notification to download document from secure document portal

Architecture #2: AventX Installed on Standalone Server


This diagram shows how all AventX software (AventX Oracle Connector, AventX UNIX, and AventX WebManager) can be installed on a separate application servers for production and non-production use. The con of this method is the architecture requires a physical server to run AventX. This increases costs if a server does not already exist. The pro of this method is all AventX Oracle Connector environments can be managed from a central location. This significantly AventX Oracle Connector reduces the time spent by DBAs and/or UNIX System Administrators to manage the software. Also, document processing is performed on the AventX server versus the Oracle EBS server.
The AventX Oracle Connector, AventX UNIX, the queue, and AventX WebManager, webbased document management software, will reside on a Red Hat Linux, Oracle Linux, HPUX, Sun Solaris, or IBM AIX server and communicate to the appropriate fax delivery channels, i.e virtualized Linux or Windows based fax servers using FoIP, traditional hardware using fax boards, internet fax via FAXCOM Anywhere and/or Easylink. Email can be sent using sendmail or posted to a secure document portal server. Archiving and printing will also be performed from the AventX server.

Email Servers

PCs

MFPs
Linux or Windows fax servers can be virtualized when using Fax Over IP (FoIP).

Production Oracle EBS Instance

AventX Production Server


Print

Virtualized Fax Server(s)


VoIP Gateway T.38, H.323

Database # 1 sFTP

Non- Production Oracle EBS Instance(s) AventX Non-Production Server


sFTP
FAX

TCIP/IP, SSL

T1, PRI, E1, Analog

Traditional Hardware Based Fax Server(s)


Encrypted SMTP, SSL

Internal Telecom Systems

Internet Fax

Database # 1

Email

Database # 2

Similar configuration to production. Secure Email

Windows Application / Firewall DB Server

Windows Web Server


http or https Secure Email

AventX MailSC
Archives report output, i.e. PDF, database attachments and create dynamic metadata file (XML, text, etc.) for archiving by 3rd party forms package - Sends email notification to download document from secure document portal

Archive

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